What are the responsibilities and job description for the Staff Accountant position at Within Design, Inc.?
At Within Design, we create purposeful, high-quality spaces for multi-family and model home communities. Behind every great project is a team that’s supported, organized, and financially sound. That’s where you come in. We’re looking for a hands-on, detail-oriented Staff Accountant who thrives in a small but growing, creative business environment. This position is all about rolling up your sleeves, keeping day-to-day accounting accurate, and supporting our designers and leadership team so they can focus on the work they do best. This role requires strong adherence to internal controls, accuracy, and confidentiality, as well as the ability to work in a fast-paced, creative environment.
What You’ll Do
You’ll be the numbers person our creative team didn’t know they couldn’t live without. Responsibilities include:
Accounts Payable
- Process vendor invoices accurately and in a timely manner
- Review bills for appropriate approvals, coding, and supporting documentation
- Manage vendor relationships, resolve discrepancies, and respond to inquiries
- Schedule and process payments via Bill.com
- Reconciling credit card activity weekly — and making sure every transaction finds its rightful home
- Issuing client invoices and maintaining weekly labor reports
- Taking on other accounting support tasks that keep the department humming
Accounts Receivable
- Prepare and issue customer invoices based on project milestones or contracts
- Monitor accounts receivable aging and follow up on overdue balances
- Record customer payments and deposits in QuickBooks Desktop
- Work with project managers to ensure timely billing and collections
Payroll
- Prepare and process payroll using iSolved or similar payroll software
- Ensure accurate entry of employee hours, salaries, deductions, and benefits
- Maintain payroll records and comply with state and federal regulations
- Assist with payroll tax filings and year-end reporting (W-2, 1099, etc.)
General Accounting & Internal Controls
- Post journal entries, maintain, and reconcile general ledger accounts
- Reconcile bank accounts and credit card statements
- Support month-end and year-end close processes
- Ensure compliance with established internal controls and accounting procedures
Who You Are
You’re an analytical thinker with a passion for precision. You thrive in fast-paced environments and know your way around a spreadsheet like a chef knows their knives. You have:
- Associate's degree in Finance, Accounting, or a related field preferred (or equivalent experience)
- 2 years in a staff accountant or similar role
- Experience in design or creative industries? Big plus
- Hands-on experience with QuickBooks Desktop required
- Experience with Bill.com Bill Spend & Expense (Divvy), and iSolved (or similar payroll system) strongly preferred
- Stellar attention to detail and strong time management skills
- Ability to handle sensitive information with discretion
- Strong communication skills — you can talk “finance” to both numbers people and creatives
Perks & Culture
- A purpose-driven, team-centered environment
- Opportunity to work closely with leadership and cross-functional teams
- Exposure to a variety of projects that keep things interesting
- Flexible work environment and supportive team culture
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) matching
- Paid time off
- Employee assistance program
- Referral program
Other Important Information
- Work location: In person (Rancho Bernardo - 92127)
- Anticipated pay range: $28 - $32 per hour
Salary : $28 - $32
