Interior Design Operations Coordinator

Within Design is a forward-thinking design studio dedicated to delivering creative, purposeful, and high-quality design solutions for our clients. We value collaboration, innovation, and excellence in everything we do. As we continue to grow, we are building a performance-driven culture that supports both our team and our clients in achieving their highest potential.

Why Join Us

Our talented team is led by the vision of Jenny Bodem, Principal, and senior leadership with decades of industry experience. As an award-winning, full-service interior design firm, we specialize in multi-family and model homes, including new builds and renovations. We integrate knowledge, craftsmanship, and style to design innovative communities and create spaces that truly influence how people live.

At Within Design, we strive for creativity, connectivity, and collaboration-with our clients and with one another. We foster an inspiring work environment where our team feels like family, united by the shared goal of creating incredible spaces. As a minority, women-owned business, we believe in creating opportunities and promoting the success of the female workforce. Joining us means becoming part of a culture that celebrates innovation, supports growth, and values every voice at the table.

Position Overview

We are seeking a detail-oriented and proactive Operations Coordinator to ensure the smooth and efficient day-to-day functioning of our studio. This role is pivotal in managing logistics, coordinating schedules, overseeing projects, and facilitating communication across departments. By handling structure, organization, and operational flow, the Operations Coordinator helps ensure that our creative team can focus on what they do best-delivering exceptional design work for our clients.

Key Responsibilities

Daily Operations Management

• Oversee and coordinate daily studio operations, ensuring workflows run efficiently.
• Facilitate and assist with recruiting, onboarding, and training new staff to ensure smooth integration into the team.
• Monitor ongoing tasks and proactively address operational challenges.
• Logistics & Resource Management
• Manage studio inventory, supplies, and shipments.
• Ensure resources are allocated effectively to meet project and team needs.
• Project Coordination
• Support project managers by tracking timelines, deliverables, and progress.
• Help ensure deadlines are met and projects align with client expectations.
• Provide operational support that allows designers to dedicate their energy to creative problem-solving.
  
  

Communication & Support

• Act as a liaison between departments, management, and clients.
• Facilitate clear communication to ensure alignment on priorities and goals.
• Serve as a support system for the creative team by removing roadblocks and streamlining processes.
• Process Improvement
• Identify inefficiencies in workflows and propose practical solutions.
• Support implementation of systems and tools that enhance performance.
  
  

Administrative Duties

• Handle scheduling, meeting coordination, and calendar management.
• Maintain operational records, generate reports, and manage data.
• Communicate with vendors and Within Design leadership, ensuring any issues are addressed timely and effectively.
  
  

Budget & Financial Support

• Assist with departmental budgets and monitor expenses.
• Track financials to ensure adherence to guidelines and company goals.
  
  

Compliance

• Ensure operational practices align with company policies, industry standards, and applicable laws.
  
  

Essential Skills & Qualifications

• Strong project management skills to oversee multiple workflows at once.
• Excellent communication skills for interacting with staff, leadership, vendors, and clients.
• Proven problem-solving ability to address operational challenges quickly.
• Highly organized and detail-oriented with strong time management skills.
• Ability to act independently while understanding limitations-comfortable asking questions and seeking assistance when needed.
• Proficiency in office software and operational tools (e.g., Microsoft Office Suite, Google Workspace, project management software).
• Bachelor's degree in Business Administration, Operations Management, or a related field preferred.
• Prior experience in an operations, project coordination, or office management role-especially within a creative or professional services environment-is highly desirable.
  
  

Benefits

• Competitive salary
• 401(k) retirement plan
• Health benefits
• Paid time off (PTO)
• A collaborative, supportive, and creative work environment
• Opportunities for professional growth and development
• The chance to make a direct impact on the success and efficiency of the firm