Operations and IT Executive Assistant

Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.  

Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way.  

This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family.  

Position Summary: Witherite Law Group is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the Chief Information Officer and President. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a trusted partner, ensuring seamless day-to-day operations and contributing to the efficiency of our leadership team across Operations and IT functions.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for CIO and President
• Prepare and edit correspondence, reports, presentations, and operational/IT documentation
• Handle confidential information with discretion and professionalism
• Assist in planning and executing operations and IT-related projects, events, and meetings
• Track and follow up on action items, deadlines, and deliverables for strategic initiatives
• Liaise with internal departments and external stakeholders on behalf of the executives
• Support technology and operational project management efforts, including vendor coordination
• Maintain organized filing systems and ensure timely document management
• Provide general administrative support including expense reporting and invoice processing
• Assist with data analysis, reporting, and IT resource coordination as needed

Qualifications: 

• Bachelor’s degree preferred
• Minimum of 3 years of experience supporting senior executives.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and IT systems is a plus.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks and priorities with a high level of accuracy.
• Discretion and professionalism in handling sensitive information.
• Strong organizational and time-management skills.
• Experience in operations, IT, or technology-driven environments is highly desirable.

Physical Requirements:  

• Office environment with normal business hours necessary to satisfactorily perform job functions.   
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.  
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.  May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.  
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs. 
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits and Perks:

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period) and LTD Insurance
• Option to purchase additional Life and AD&D Insurance
• Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• 10 Company Holidays 
• Tuition Reimbursement

Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job. 

WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.