What are the responsibilities and job description for the Landscape Regional Ops Coordinator position at Winter Services, LLC?
JOB REQUIREMENTS: The Regional Operations Coordinator is responsible for
planning, organizing, directing, and coordinating all aspects of the
summer season for Winter Services Regional Division. This will include
prospecting and negotiation with existing and new partners, pre and post
season preparation, auditing, billing, and paperwork management for the
Regional Team. The Regional Operations Coordinator will also help assist
both the Regional Sales Manager and Regional Operations Managers. DUTIES
& RESPONSIBILITIES: Prospect, negotiate and build relationships with
current and potential subcontractor partners. Act as a liaison for
Winter Services and the subcontractor partner to prepare agreements,
site assignments and equipment rates for new/existing subcontractors.
Ensures that all work performed conforms to specifications and within
budgeted guidelines. Establish and administer operating policy and
procedures that will ensure adequate performance and personnel safety.
Effectively and clearly communicate with clients, vendors, staff,
subcontractors, and management. Conduct cold-calls to potential new
subcontractors and qualify them for new accounts. Build and maintain
Subcontractor file and ensure receipt of all required forms (i.e. signed
agreement, W-9, C.O.I.). Ensure new subcontractors provide all necessary
paperwork to the office PRIOR to performing work on a customer\'s site.
Ensure the completion of required paperwork from subcontractor prior to
submitting it to the clearing house. Monthly audit of Subcontractor
files to ensure valid C.O.I. based on insurance requirements and C.O.I.
expiration. Support/Monitor IVR/App Systems (setup, billing, training)
IVR/App System - Collect all services performed after each storm and
review it for completeness and accuracy. Reach out to subcontractors
that have not submitted correct information due to weather conditions
not matching services performed Handle any subcontractor pay questions
and discrepancies Assist the Clearing House Department in conducting
pre-season audits of all Subcontractor and equipment rates. Conduct
Pre/Post Regional District follow ups with customers and subcontractors.
Assist with updating property site maps. Assist with performing various
filing projects. PHYSICAL DEMANDS: Physical endurance, as a Regional
Operations Coordinator may need to be up for long hours, spend a lot of
time on the phone at all hours of the day/night to ensure we are meeting
the customer\'s expectations Occasional lifting of objects weighting up
to 50 pounds Sitting for extended periods of time Occasionally stoop,
kneel or crouch Use hands and arms to reach for, grasp and manipulate
objects WORKING CONDITIONS: Working conditions are normal for an office
environment. Work may require occasional weekend and/or evening Remote
position mainly but needs to be able to go into the office upon
request/needs Night and weekend availability is a necessity, especially
during preseason and peak season Some travel may be required Work
Location: Remote Winter Services is an equal opportunity employer that
takes pride in creating a diverse and inclusive workplace. The company
complies with all applicable federal, state, and local fair employment
practices law. Winter Services strictly prohibits and does not tolerate
discrimination against employees, applicants, or any other covered
persons because of age, race, religion, color, creed, disability,
familial status, sex (including pregnancy, childbirth, breastfeeding,
and related medical conditions), sexual orientation, gender, gender
expression, gender identity, genetic information, marital status,
national origin, ancestry, veteran or military status, or any other
characteristic protected by federal, state, or local law. \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: Interpersonal
skills to work with a wide variety of people each day, build
relationships and network Experie ce in the landscaping industry
preferred Confidence and strong self-assuredness to succeed in
cold-calling new partners Communication skills, especially persuasion,
to clearly convey the benefits of becoming a partner of ours Excellent
organizational skills, ability to adapt to a changing environment and
handle multiple priorities Bachelor\'s degree, or equivalent combination
of education and management/sales experience Proficient in Microsoft
Office (i.e. Word, Excel, Outlook) Discretion and trustworthiness due to
access and assistance with confidential information \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online:
www.winterservicesinc.com/careers
planning, organizing, directing, and coordinating all aspects of the
summer season for Winter Services Regional Division. This will include
prospecting and negotiation with existing and new partners, pre and post
season preparation, auditing, billing, and paperwork management for the
Regional Team. The Regional Operations Coordinator will also help assist
both the Regional Sales Manager and Regional Operations Managers. DUTIES
& RESPONSIBILITIES: Prospect, negotiate and build relationships with
current and potential subcontractor partners. Act as a liaison for
Winter Services and the subcontractor partner to prepare agreements,
site assignments and equipment rates for new/existing subcontractors.
Ensures that all work performed conforms to specifications and within
budgeted guidelines. Establish and administer operating policy and
procedures that will ensure adequate performance and personnel safety.
Effectively and clearly communicate with clients, vendors, staff,
subcontractors, and management. Conduct cold-calls to potential new
subcontractors and qualify them for new accounts. Build and maintain
Subcontractor file and ensure receipt of all required forms (i.e. signed
agreement, W-9, C.O.I.). Ensure new subcontractors provide all necessary
paperwork to the office PRIOR to performing work on a customer\'s site.
Ensure the completion of required paperwork from subcontractor prior to
submitting it to the clearing house. Monthly audit of Subcontractor
files to ensure valid C.O.I. based on insurance requirements and C.O.I.
expiration. Support/Monitor IVR/App Systems (setup, billing, training)
IVR/App System - Collect all services performed after each storm and
review it for completeness and accuracy. Reach out to subcontractors
that have not submitted correct information due to weather conditions
not matching services performed Handle any subcontractor pay questions
and discrepancies Assist the Clearing House Department in conducting
pre-season audits of all Subcontractor and equipment rates. Conduct
Pre/Post Regional District follow ups with customers and subcontractors.
Assist with updating property site maps. Assist with performing various
filing projects. PHYSICAL DEMANDS: Physical endurance, as a Regional
Operations Coordinator may need to be up for long hours, spend a lot of
time on the phone at all hours of the day/night to ensure we are meeting
the customer\'s expectations Occasional lifting of objects weighting up
to 50 pounds Sitting for extended periods of time Occasionally stoop,
kneel or crouch Use hands and arms to reach for, grasp and manipulate
objects WORKING CONDITIONS: Working conditions are normal for an office
environment. Work may require occasional weekend and/or evening Remote
position mainly but needs to be able to go into the office upon
request/needs Night and weekend availability is a necessity, especially
during preseason and peak season Some travel may be required Work
Location: Remote Winter Services is an equal opportunity employer that
takes pride in creating a diverse and inclusive workplace. The company
complies with all applicable federal, state, and local fair employment
practices law. Winter Services strictly prohibits and does not tolerate
discrimination against employees, applicants, or any other covered
persons because of age, race, religion, color, creed, disability,
familial status, sex (including pregnancy, childbirth, breastfeeding,
and related medical conditions), sexual orientation, gender, gender
expression, gender identity, genetic information, marital status,
national origin, ancestry, veteran or military status, or any other
characteristic protected by federal, state, or local law. \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: Interpersonal
skills to work with a wide variety of people each day, build
relationships and network Experie ce in the landscaping industry
preferred Confidence and strong self-assuredness to succeed in
cold-calling new partners Communication skills, especially persuasion,
to clearly convey the benefits of becoming a partner of ours Excellent
organizational skills, ability to adapt to a changing environment and
handle multiple priorities Bachelor\'s degree, or equivalent combination
of education and management/sales experience Proficient in Microsoft
Office (i.e. Word, Excel, Outlook) Discretion and trustworthiness due to
access and assistance with confidential information \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online:
www.winterservicesinc.com/careers