Executive Administrative Assistant

Executive Assistant (w/ extensive travel coordination**)

Recruiting Firm: Winston Staffing Services

Location: Confidential Non-Profit Organization, New York, NY

4 DAYS / WEEK- MON-THRS & REMOTE DAY- FRI.

Classification: Full-Time, Direct Hire

The Role:

Winston Staffing is conducting a search on behalf of a prominent, mission-driven non-profit organization in NYC for a polished, highly-skilled Executive Assistant to partner directly with their Chief Financial Officer (CFO) & also serve as the organization travel coordinator.

This is a critical, high-touch role where your organizational expertise and unwavering commitment to flawless logistics will be the foundation of the CFO’s success. We are looking for a true administrative partner who can provide impeccable "white glove" service and operate with foresight and discretion.

The Impact You Will Make (Performance Areas):

The success of this role is defined by your ability to manage complex, shifting priorities with precision and professionalism.

1. Flawless Travel & VIP Logistics Management (A Core Responsibility)

• Own the Concierge Travel Experience: Serve as the central point of contact for extensive domestic and international travel logistics for the CFO, staff, and VIP guests.
• Coordinate Complete Itineraries: Manage all accommodations—air, ground transportation, and hotels—ensuring every detail is confirmed, accurate, and aligned with preferences.
• Strategic Partnering: Act as the key liaison with our Travel Partner, executing all bookings and swiftly managing last-minute changes to complex itineraries with seamless execution.

2. Expert Expense & Financial Administration

• System Ownership (Concur): Manage the end-to-end expense process, specializing in high-volume expense reporting, corporate credit card reconciliation, and staff expense submissions via Concur.
• Auditing and Compliance: Organize, audit, and systematically file expense invoices and reports, maintaining meticulous records for financial compliance.

3. High-Level Executive Partnership

• Executive Support: Provide comprehensive administrative and strategic support, managing the CFO's complex calendar, coordinating meetings, and preparing confidential materials.
• Communication Excellence: Communicate professionally and articulately with all levels of internal staff, external partners, and senior stakeholders, representing the CFO's office with exemplary written and verbal skills.
• Operational Excellence: Utilize advanced organizational and computer software skills (MS Office Suite, etc.) to streamline administrative processes and enhance office efficiency.

What You Bring to the Table:

• Experience: Extensive, proven experience (5 years preferred) supporting a senior management level.
• Expertise: Demonstrated success coordinating complex, high-volume, multi-leg travel (domestic and international) for key personnel.
• Software Proficiency: Advanced user-level proficiency with Concur is highly preferred, along with excellent skills in Microsoft Office Suite.
• Discretion: A high degree of professional integrity and ability to handle confidential matters.
• Industry Bonus: Prior experience within the Non-Profit sector is a significant advantage.

Ready to Make an Impact?

If you are a resourceful, detail-oriented administrative leader who is energized by complex problem-solving and providing best-in-class support, we encourage you to submit your resume in confidence.