WRG Patient Access Representative

Discover Windsong
A diagnostic radiology center of excellence where personalized service, world-class imaging and compassion meet.

We offer a comprehensive benefits package to all our employees to include:

• Competitive hourly rate
• Medical/Dental/Vision benefits the 1st of the month following your start date
• 401K with Profit Sharing beginning day 1 of employment
• Vacation and PTO days on an accrual basis beginning on your start date
• 6 paid holidays
• 4 hours of paid community service or volunteer hours a year
• Annual bonus opportunity for all
• Annual reviews for merit increases
• Work Life Balance-NO On-call or Over Nights
• Beautiful spa-like work environment
• Opportunity to learn and grow your career within Windsong
• Stable organization with a great reputation in WNY

Start your career with South Jersey and Windsong Radiology and Lumexa Imaging!!
The Patient Access Representative I (PAR I) is primarily responsible for scheduling ultrasound and X-ray appointments. This role provides courteous and professional assistance to patients and physician offices during the scheduling and registration process for diagnostic imaging procedures. Key responsibilities include gathering and verifying accurate demographic, insurance, and billing information; scheduling appointments; entering imaging orders; and ensuring all related tasks are completed efficiently and in a timely manner. PAR I plays a critical role in supporting a positive patient experience and ensuring seamless coordination between patients, families, and healthcare providers.

Location:

• Mt. Laurel, NJ / Remote
• Flexible work schedule and work from home eligibility based on performance and business needs

Essential Duties and Responsibilities:

• Champion the Lumexa Way in daily activities
• Ensures accuracy of patient data entered into the electronic medical record system
• Schedules and confirms ultrasound (US) and X-ray (XR) appointments Enters all appointment dates and times into the computerized scheduling system.
• Employees hired before October 2025 may still be required to enter orders for all imaging modalities if needed.
• Employees hired before October 2025 may still be required to schedule appointments for all imaging modalities, if needed.
• “Communicates to patient or patient representative any financial responsibility
• Explains exams/procedures, preparation instructions and location directions to patients and provider office staff
• Acts as a liaison for center operations and centralized authorizations department (i.e., CAD, etc.) as a supportive partner for centralized services
• Contacts referring provider offices to obtain exam orders if necessary
• Handles patient and provider calls (inbound and outbound) via telephone softphone application in a courteous and helpful manner.
• Calmly handles patient experience and customer service issues, escalating to leadership when appropriate
• Other duties as assigned per business need

Minimum Qualifications:
Education and Experience:

• High school diploma or equivalent
• 1-3 years related health care scheduling for multiple locations, medical terminology, physician billing and/or medical reception/medical office experience preferred.
• Call center or phone experience preferred.
• Previous customer service background required.
• Experience working with a computerized scheduling system preferred.
• Bilingual preferred

Knowledge and Skills:

• Ability to meet and/or exceed performance metrics
• Knowledge of and adherence to company policies and protocols
• Knowledge of and adherence to HIPAA and safety guidelines
• Knowledge of basic level computer skills
• Skill in organizing and prioritizing work and following assignments through to completion
• Skill in written and verbal communication
• Ability to work independently and in a team environment
• Ability to work in a fast-paced environment and meet established deadlines
• Ability to be flexible in schedule and adaptable to constant change
• Ability to effectively handle details with accuracy
• Ability to maintain regular attendance and on-time approval to work as scheduled
• Ability to deliver high quality customer service to internal and external customers by communicating with integrity and compassion
• Ability to resolve service recovery issues and understand when to escalate to the next level
• Ability to remain calm in difficult situations

Requirements to advance from PAR 1 to PAR 2:

• Completed and passed the training competency check
• Completed and passed the Supervisor-led knowledge assessment
• Consistently meets Tier 2 performance metrics (CSAT over 90% and AHT under 5 minutes)
• Not on a Final Written Warning or PIP
• Comfortable with scheduling/entering Arthrogram/Barium Swallow appointments
• Experts in scheduling all imaging modalities

#PACESJ

Windsong Radiology is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on legally protected classes including but not limited to race, color, citizenship status, national origin, ancestry, gender, or expression whether or not such gender identity or expression differs from the employee’s physical sex as assigned at birth (including transgender status), sexual orientation, age, weight, religion, creed, physical or mental disability, predisposing genetic characteristics and information, marital status, familial status, domestic violence victim status, veteran status, military status, political affiliation, or any other factor and/or status protected by law. The policy applies to all areas of employment, including recruitment, hiring, training and career development, promotion, advancement, transfer, termination, layoff, compensation benefits, retirement, social and recreational programs and all other conditions and privileges of employment in accordance with applicable federal, state and local laws. Some benefits listed are dependent on employment status (ex. Full-Time, Part-Time) and/or number of hours worked.

Salary : $37,638 - $45,980