Construction Administrator

About Willmeng

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company’s high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc. Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal.

Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the “altruistic service” corporate culture established by recruiting highly talented individuals of great character.

The Role

The Construction Administrator plays a vital role in the successful delivery of Willmeng construction projects, supporting the full project lifecycle from startup through closeout. Working closely with Project Managers, Superintendents, and the broader operations team, the CA serves as a central hub for project documentation and communication — ensuring all team members have accurate, current information at every stage of construction. This role is essential to keeping projects on schedule, completed efficiently, and to Willmeng's standards of excellence.

What you will accomplish

• Serves as the accounting and documentation point of contact for all projects within a given silo, ensuring accuracy and timely processing in close coordination with Project Managers.
• Tracks and maintains all owner and subcontractor contracts, certifications, and team training requirements to keep the project team compliant and current.
• Acts as the primary liaison for subcontractor inquiries and coordinates all project accounting functions, including accounts receivable, client payment follow-up, subcontractor payments, and reconciliation of accounting, change order management and operations records.
• Manages equipment rentals and maintains a organized filing system for all project documents and records.
• Supports project closeout by coordinating required documentation including final billings, subcontractor warranties, lien waivers, and punch lists.
• Manage compliance requirements for all subcontractors.

What we would like you to have

• Bachelor's degree preferred; minimum 5 years of experience in an administrative role within the construction industry.
• Proficient in Microsoft Office Suite, Microsoft Project, Outlook, and construction management software including Procore.
• Strong interpersonal and communication skills with the ability to collaborate effectively across teams and adapt readily to changing priorities.
• Highly organized with the ability to manage multiple projects simultaneously while maintaining a strong focus on detail and accuracy.
• Demonstrates critical thinking, accountability, and a willingness to ask questions, accept constructive feedback, and continuously learn.

You’re inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation 

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus 
  
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities 

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.