Office Administrator - Construction

Office Administrator – Construction

Location: West Valley City, Utah
Job Type: Full-time
Pay: Hourly – ($20.00 - $26.00/hour depending upon skills/experience)

Job Description

We are a growing fence contractor seeking a reliable and detail-oriented Office Administrator to support daily operations. This role is critical to keeping projects running smoothly by managing permitting, utility locates, documentation, customer communication and outreach, and basic bookkeeping.

The ideal candidate is organized, proactive, and has experience working in a fast-paced construction environment.

Key Responsibilities

Administrative & Office Support

• Manage day-to-day office operations, scheduling, and correspondence
• Maintain organized digital and physical project files
• Support project managers and field crews with documentation and coordination

Permitting

• Prepare, submit, and track construction permits with local municipalities
• Maintain permit records and ensure compliance with project requirements
• Communicate with city and county offices regarding permit status and corrections

Utility Locates

• Request and track utility locates (e.g., Blue Stakes / 811) prior to construction work
• Maintain accurate locate documentation and communicate details to field crews
• Ensure locate requirements are met before work begins

Packing Lists & Job Preparation

• Create and manage packing lists for jobs
• Coordinate with field staff to ensure jobs are properly prepared
• Assist with inventory tracking and supply ordering

Customer Interaction

• Serve as a secondary point of contact for customers via phone, email, and in person
• Answer questions, provide updates, and route requests to the appropriate team member
• Provide a professional and friendly customer experience

Accounting & QuickBooks

• Assist with accounts payable and accounts receivable
• Maintain accurate financial records and support basic reporting

Social Media & Communication

• Assist with managing company social media accounts
• Create and schedule basic posts showcasing projects, updates, and company news
• Support the creation of basic marketing materials such as flyers and newsletters to help promote company services and maintain a positive public image.
• Help maintain a professional and consistent company image

Qualifications

• High school diploma or equivalent (required)
• Previous experience in an office or administrative role, preferably in construction
• Familiarity with construction permitting and utility locates is a strong plus
• Experience using QuickBooks or similar accounting software
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Docs
• Experience with social media – Facebook, Instagram, YouTube, LinkedIn
• Ability to multitask and prioritize in a fast-paced environment

What We Offer

• Competitive pay based on experience
• Stable, full-time employment
• Supportive team environment
• Defined career path to advance with a growing construction company
• Medical, dental and vision benefits
• Profit sharing
• Paid time off
• Paid holidays