What are the responsibilities and job description for the Accounts Payable Administrator position at William Ryan Homes?
Description
Title: Accounts Payable Administrator
Department: Accounting
Position Type: Exempt
Supervisory Position: No
Reports to: Accounting Manager
Hours: ON-SITE IN FARMERS BRANCH, TX. - Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 5:00pm, plus evenings and weekends as necessary to complete all tasks required.
All employees are expected to operate within the parameters of the William Ryan Homes – Employee Handbook, Corporate Operating Policies, Business Process Model, and individual Employee Performance Plan. Employees are expected to show continuous improvement.
Position Overview
Required Experience/Education
Title: Accounts Payable Administrator
Department: Accounting
Position Type: Exempt
Supervisory Position: No
Reports to: Accounting Manager
Hours: ON-SITE IN FARMERS BRANCH, TX. - Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 5:00pm, plus evenings and weekends as necessary to complete all tasks required.
All employees are expected to operate within the parameters of the William Ryan Homes – Employee Handbook, Corporate Operating Policies, Business Process Model, and individual Employee Performance Plan. Employees are expected to show continuous improvement.
Position Overview
- This position is responsible for maintaining and processing timely and accurate payments to vendors.
- Participate as an active member of the Accounting Department team, providing insight to the Accounting Manager on improving department performance.
- Set up vendors in accordance with their contract agreements and Accounting Department procedures and policies. Verify proper approvals and sales tax information.
- File all checks, invoices, insurance documents, and other paperwork in a logical, organized manner (by division, and then chronologically by vendor).
- Process PO’s, invoices, check requests, and review completeness and compliance with policy requirements.
- Check for double or overpayments by verifying proper approvals, codes/accounts, original documents when necessary, processing only current amounts due, and verifying past due amounts. Notify Accounting Manager and Division of any discrepancies.
- Batch PO’s for payment in information system.
- Enter EPO’s and invoices into System. Verify proper approvals and supporting documents are received.
- Process payment checks on Division printers in accordance with approval pay policy.
- Enter insurance documents in the information system. Forward requests for missing insurance information or insurance renewals to Division.
- Provide additional assistance to Accounting Department, as requested.
- Completed assigned Month-End Reports by the 5th business day of each month.
- Brix Experience Highly Preferred
- Excellent attention to detail
- Ability to read and comprehend basic financial statements
- Basic technology skills, including Microsoft Windows, Microsoft Excel, and other Microsoft Office Suite products.
Required Experience/Education
- Minimum 1 year prior experience in Accounts Payable
- Associate Degree in Accounting or equivalent experience
- Minimal travel required. Employee must own or lease a vehicle and possess a valid driver’s license with insurance coverage.