What are the responsibilities and job description for the Accounts Payable Administrator position at OHM Advisors?
Come work for OHM Advisors, the community advancement firm.
With the singular mission of Advancing Communities, our diverse 750 team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering.
We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.
What You'll Contribute To OHM Advisors
The Accounts Payable Administrator manages the full lifecycle of subconsultant approvals and financial data. This role oversees the Subconsultant Approval and AP Invoice Automation dashboards, ensuring all processing aligns with internal controls, company policies, and GAAP. Beyond daily invoice processing, the Administrator is expected to streamline workflows and maintain strong professional relationships with both internal departments and external vendors.
Your Responsibilities
Invoice Coding and Approval
At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.
Benefits:
OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
With the singular mission of Advancing Communities, our diverse 750 team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering.
We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.
What You'll Contribute To OHM Advisors
The Accounts Payable Administrator manages the full lifecycle of subconsultant approvals and financial data. This role oversees the Subconsultant Approval and AP Invoice Automation dashboards, ensuring all processing aligns with internal controls, company policies, and GAAP. Beyond daily invoice processing, the Administrator is expected to streamline workflows and maintain strong professional relationships with both internal departments and external vendors.
Your Responsibilities
Invoice Coding and Approval
- Work on received emails and route subconsultant invoices for validation & approval
- Match received invoice to amounts/information in AP Invoice Automation dashboard
- Ensure accurate coding and entering of invoices after the necessary approvals have been acquired
- Ensure proper approval is received for check requests related to early payment of a subconsultant invoice
- Confirm that each invoice approval has been coded down to the lowest project level
- Assist in resolving subconsultant invoice issues to support timely payment of invoices
- Troubleshoot incomplete internal paperwork to ensure accurate invoice coding
- Maintain Subconsultant Waiting Approval Dashboard
- Maintain AP Invoice Automation Dashboard
- Maintain Timesheet Project Accounting Change Request Dashboard
- Maintain Subconsultant Accounts Payable Inbox
- Maintain Client Accounts Receivable Inbox and provide necessary copies
- Create and maintain subconsultant purchase journals
- Obtain and forward COI’s and W-9s for new vendors
- Send weekly report for paid in advance subconsultants to AP Administrator
- Responsible for documentation and implementation of the AP processes
- Ensure proper maintenance, filing and storage of all AP records related to subconsultants
- Address phone calls or internal questions regarding accounts payable subconsultant invoices
- Provide supporting documentation for audits
- Possesses a combination of talents related to communications, analytical, arranger, deliberative that provide attention to detail and sound communication.
- Should possess strong attention to detail, organizational skills, time management and workload efficiency skills
- Minimum of 3 years of experience in an accounting role and/or Bachelor’s Degree in Accounting or Business preferred
- Ability to learn and work within an ERP software for invoice processing
- Must be proficient in basic office software applications needed to perform the role (Word, Excel, Adobe, Outlook)
- Should possess knowledge of accounts payable and general accounting procedures
- Ability to maintain and grow vendor relationships
- Must thrive in a fast pace in office work environment
At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.
Benefits:
- BCBSM Medical, Dental and Vision
- Company Profit Sharing
- Flexible Spending & Health Savings Accounts
- 401(k) retirement savings plan with employer matching contribution
- Paid professional association membership.
- Tuition & Certification Expense reimbursement
- Volunteer Service Leave
- 100% Employer-Paid Life Insurance
- Short & Long-Term Disability Options
- Voluntary Wellness Program
- OHM Grad School
- OHM University
OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.