What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Specialist position at GDI?
GDI Services provides best in class integrated, high level, facility maintenance services to The United States and Canada. We have more than 30,000 team members who will effectively contribute to the success of ours and our customer’s businesses. With almost a century of facility service experience, state of the art business practices, environmentally friendly processes and supplies and an established global reputation, we are able to offer unrivaled client experience and satisfaction.
Summary:
Responsible for providing a hybrid array of functions centered around financial (Accounts Payable and Accounts Receivable) and administrative services to ensure efficient, timely, and accurate billing of accounts in accordance with Company and Customer policies and procedures.
Essential Duties:
A/P Related Functions:
- Compile and process all approved accounts payable expenditures
- Assist with financial projects as needed
- Verify items billed against items ordered and received and reconcile differences through follow up with vendors and/or other employees.
- Analyze expenses and charge to General Ledger account
A/R Related Functions:
- Create customer invoices on a daily basis
- Create consumable supply invoicing – check current cost, adjust customer pricing when necessary to maintain proper margins as defined by management
- Process special/project billing
- Process monthly recurring invoices, adjusting pricing when necessary
- Process check deposits
- Ensure all distribution codes are correct per line items on invoices
- Email, mail, or fax invoices as designated by the customer’s request
- Ensure monthly deadlines are achieved
- Maintain tax exempt letters
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Monitor customer account details for non-payments, delayed payments and other irregularities
Skills/Qualifications:
- 3 years Accounts Payable and Accounts Receivable/Billing Experience (commercial services experience highly preferred)
- Proficient with Microsoft Dynamics Great Plains
- Excellent attention to detail
- Excellent verbal and written communication skills
- Strong organizational skills
- Able to multi-task
- Proficient with MS Office (Word, Excel, Outlook)
- Ability to show judgment and to work independently
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