Executive Assistant / Office Manager

Compensation: $80,000–$85,000 Full Benefits (after 90-day introductory period)

Structure: Hybrid (3 days in-office / 2 days remote after ramp-up period)

About Liberty Paper

Liberty Paper is one of the largest paper suppliers to school districts in the United States. The company is stable, operationally disciplined, and growth-focused.

We are seeking a high-impact Executive Assistant / Office Manager to work directly with the CEO. This role is designed to remove bottlenecks, increase organizational efficiency, and allow the CEO to focus on revenue generation, sourcing, strategic growth, and outside investments.

This is a hands-on, business-focused role supporting an owner-operator who oversees multiple ventures. It is not a corporate executive support role and not a personal lifestyle assistant position.

The position is structured approximately:

·       60% Executive Assistant

·       40% Office Manager

Purpose of the Role

The goal of this hire is to meaningfully “move the needle” by:

·       Freeing the CEO from lower-level administrative burdens

·       Creating structure and follow-through across multiple business interests

·       Reducing administrative overload currently handled by senior team members

·       Improving operational organization across the company

Over time, this role is expected to grow in scope and responsibility as trust develops.

Key Responsibilities

Executive Assistant (Approx. 60%)

·       Manage complex scheduling and meeting coordination

·       Take notes, track action items, and ensure follow-through

·       Organize communications and documentation

·       Support business-related activities across Liberty Paper and other ventures

·       Coordinate documentation related to investments and rental properties (business only)

·       Prepare summaries and keep priorities organized

Office Manager (Approx. 40%)

·       Oversee office logistics and supplies

·       Coordinate vendors and service providers

·       Assist with insurance policies and renewals

·       Consolidate administrative tasks currently split across team members

·       Improve systems and reduce operational friction

Financial & Numerical Competence

Formal accounting experience is not required.

However, the candidate must:

·       Be comfortable working with numbers

·       Have strong accuracy and attention to detail

·       Coordinate financial documents for accountants

·       Manage payments and track documentation

·       Not be intimidated by math or financial logistics

This role requires solid quantitative confidence (balancing accounts, tracking documentation, organizing financial materials), but not technical accounting expertise.

Required Background & Traits

·       Prior experience supporting a senior executive or CEO

·       Comfortable working directly for an owner-CEO in an entrepreneurial environment

·       Highly organized and detail-oriented

·       Strong follow-through and execution

·       Trustworthy and discreet

·       Excellent judgment: knows when to act independently and when to escalate

·       Professional and steady under pressure

Industry background is flexible. However, candidates from highly corporate, highly layered environments or entertainment-focused roles may not be the best fit. This role requires comfort operating in a hands-on, owner-led business.

Chemistry and working style alignment are critical.

Work Structure

·       Based in Vernon, CA

·       Hybrid: 3 days in-office / 2 days remote

·       Initial ramp-up period will require additional onsite presence

·       Full-time salaried role

While the workload may not initially require a full 40 hours, the expectation is that the role will expand as responsibilities grow.

Growth Opportunity

For the right person who significantly improves operations and executive capacity, this role has meaningful long-term upside. The CEO is looking for someone who can grow with the business and take on increasing responsibility over time.