Front Desk Administrator

Now Hiring: Front Desk Administrator

Location: Middletown, DE

Schedule: Full-Time | Onsite

Compensation: $35K–$52K annually, depending on experience

Experience Preferred: CPA firm, law firm, tax office, accounting office, or professional services environment

Whitman Advisory is working with a growing public accounting firm seeking a professional and organized Front Desk Administrator to support daily office operations, client communication, scheduling, and document management.

This is a great opportunity for someone who enjoys being the first point of contact, staying organized, supporting a busy professional team, and building long-term relationships with clients and coworkers.

Responsibilities include:

• Answering incoming calls using a multi-line phone system
• Greeting clients professionally
• Scheduling appointments for multiple professionals
• Managing calendars and meeting documents
• Scanning, routing, and organizing client documents
• Accepting and posting client payments
• Supporting client document portals
• Preparing outgoing mail and faxing documents
• Binding financial reports, tax returns, and client deliverables
• Maintaining a clean and welcoming reception area
• Providing administrative support to leadership and office management

Qualifications:

• Prior experience in a CPA firm, law firm, tax office, accounting office, or professional services setting preferred
• Strong organizational and time management skills
• Comfortable using Microsoft Office, especially Outlook calendars
• Able to operate copiers, scanners, and office equipment
• Comfortable with a multi-line phone system
• Professional, detail-oriented, and client-service focused
• Proactive, reliable, and team-oriented
• Able to manage competing priorities in a fast-paced environment
• Tech-forward and comfortable working in a cloud-based environment

Benefits include:

• Retirement plan with 6% employer contribution
• Dental benefits
• Life insurance
• Medical reimbursement
• Tuition reimbursement
• Paid time off
• Flexible work schedules
• Maternity, paternity, and FMLA leave

This is a great opportunity for someone who is looking for stability, a supportive team, and long-term growth within a professional services environment.