What are the responsibilities and job description for the Staff Accountant position at WhiteCap Workforce Solutions?
A growing services and technology company, backed by private equity, on Long Island is looking to hire a staff accountant. This person will support batch processing, commercial card and virtual card reconciliations, supplier payment follow-up, transaction research, reporting, and month-end accounting, and more. The role requires strong attention to detail, disciplined documentation, and the ability to work across multiple systems and high-volume transaction files.
What You'll Do
- Process and validate daily card deployment, batch, authorization, settlement, and transaction files.
- Reconcile card activity to provider reports, supplier payment records, internal systems, bank activity, and general ledger balances.
- Research open, declined, errored, duplicated, unmatched, partially charged, refunded, or expired card transactions.
- Maintain open-card trackers and complete timely supplier and internal follow-up with clear notes, dates, ownership, and supporting evidence.
- Prepare recurring journal entries, accrual support, reconciliation schedules, and month-end workpapers.
- Assist with rebate data validation and tie-outs to eligible card spend and provider statements.
- Support card resend, cancellation, refund, dispute, chargeback, and supplier acceptance processes in accordance with approved procedures.
- Monitor shared mailboxes, reports, and exception queues and escalate urgent or high-value items.
- Maintain accurate documentation within NetSuite, WEX, Conferma, internal systems, and approved trackers.
- Support audit requests, control testing, system testing, reporting improvements, and special projects.
- Identify recurring issues and recommend practical process or automation improvements.
- Protect confidential payment data and follow access, approval, and information-security requirements.
What You'll Bring
Required Skills, Education and Experience
- Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
- One to three years of accounting, accounts payable, treasury, banking, payment processing, or card operations experience.
- Strong Excel skills and comfort working with high-volume transactional data.
- Strong attention to detail, organization, follow-through, and written communication.
- Ability to investigate discrepancies, document work clearly, and meet recurring deadlines.
Preferred Qualifications
- Experience with Oracle NetSuite or another ERP.
- Experience with Conferma/Sabre, Visa/Client/Client commercial products, or comparable payment platforms.
- Experience in travel, hospitality, airline, treasury, fintech, or B2B supplier payments.
Salary : $80,000 - $85,000