What are the responsibilities and job description for the Receptionist/Office Adminsitrator position at WhiteCap Workforce Solutions?
Our client, a leading investment firm, is looking for a Receptionist/Office Administrator to start right away.
Location: Stamford, CT
Responsibilities
- Serve as the first point of contact for visitors, clients, vendors, and employees; ensure a professional, welcoming office experience
- Answer, screen, and route incoming phone calls
- Coordinate visitor registrations and building access requirements with building security
- Prepare conference rooms and arrange refreshments for meetings and client visits
- Oversee daily office operations and maintain a clean, organized, and professional environment
- Manage inventory and ordering of office supplies, pantry items, beverages, and snacks
- Coordinate deliveries, mail, overnight shipments, and courier services
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and reservations
- Assist employees with expense report preparation and submission through Concur
- Provide flexible support to senior management and business teams
- Help organize firm events and special office functions
Qualifications
- 3 years of administrative, receptionist, office coordinator, or office management experience preferred
- Strong interpersonal and communication skills
- Professional demeanor with excellent client service instincts
- Highly organized with strong attention to detail and follow-through
- Ability to manage multiple priorities
- Proficiency with Microsoft Office applications and Concur (preferred)
- Self-starter who is dependable, resourceful, and collaborative
- Willingness to occasionally work outside normal hours
Salary : $28 - $32