Bookkeeper – Family Office

We are seeking a detail-oriented Bookkeeper to support the financial operations of a family office, with a primary focus on accounts payable (AP), accounts receivable (AR), and day-to-day bookkeeping activities. This individual will be responsible for processing transactions, maintaining accurate financial records, coordinating payments and collections, and supporting timely financial reporting across multiple entities.

The ideal candidate is organized, discreet, and comfortable handling confidential financial information in a fast-paced, multi-entity environment.

Key Responsibilities

• Accounts Payable: Process vendor invoices, verify approvals, code expenses, manage payment schedules, and ensure timely and accurate payments.
• Accounts Receivable: Prepare invoices, track incoming payments, monitor outstanding balances, and follow up on overdue receivables.
• Bookkeeping: Record daily financial transactions, maintain general ledger accuracy, and reconcile bank and credit card accounts.
• Multi-Entity Accounting: Maintain financial records and track transactions across multiple entities, accounts, and properties as applicable.
• Expense Management: Review expenses, organize supporting documentation, and ensure proper coding and allocation.
• Reporting: Assist with monthly financial statements, cash flow tracking, account reconciliations, and management reports.
• Recordkeeping: Maintain organized digital files, vendor records, invoices, receipts, and other financial documentation.
• Coordination: Work with external accountants, tax advisors, financial institutions, and other service providers as needed.
• Confidentiality: Handle sensitive financial and personal information with the highest level of discretion.

Qualifications

• 2 years of bookkeeping, accounts payable, accounts receivable, or accounting support experience.
• Proficiency in QuickBooks or similar accounting software.
• Strong Excel and general computer skills.
• Experience with bank reconciliations, invoice processing, and transaction coding.
• Exceptional attention to detail, organization, and follow-through.
• Strong communication skills and the ability to manage competing priorities.
• Demonstrated integrity and discretion when handling confidential information.

Preferred Qualifications

• Experience working in a family office, private office, or high-net-worth environment.
• Experience managing bookkeeping across multiple legal entities or investment/property accounts.
• Familiarity with personal and business expense tracking and cash management.
• Experience coordinating with CPAs and outside financial advisors.