What are the responsibilities and job description for the Bookkeeper / Office Administrator position at Crimmins Private Estate Placement?
Bookkeeper / Office Administrator — Greenwich, Connecticut
The Position
A private household office in Greenwich is seeking an experienced, full-time Bookkeeper / Office Administrator. This is an in-office position, Monday through Friday, focused on day-to-day bookkeeping, bill payments, financial recordkeeping, and coordination with the family office.
The ideal candidate is organized, discreet, detail-oriented, and comfortable working independently. This position does not include personal assistant or lifestyle support duties.
Key Responsibilities
- Maintain accurate, up-to-date financial records using QuickBooks.
- Track and categorize household and office expenses across multiple accounts.
- Review invoices, obtain appropriate approvals, and process vendor payments.
- Reconcile bank and credit card accounts.
- Prepare regular expense reports and financial summaries for the family office.
- Identify discrepancies, duplicate charges, or unusual transactions and bring them to the appropriate person’s attention.
- Communicate with vendors regarding invoices, payments, and billing questions.
- Maintain organized financial files and supporting documentation.
- Coordinate with the family office and outside accountants as needed.
Requirements
- Strong hands-on bookkeeping experience and proficiency with QuickBooks.
- Experience managing invoices, payments, and account reconciliations.
- Excellent organizational skills and attention to detail.
- Professional discretion when handling confidential information.
- Ability to work independently and communicate clearly.
- Availability to work in-office, Monday through Friday, in Greenwich.
Experience in a private household, family office, or small-business office is welcome.
Compensation
- $120,000–$130,000 annually, commensurate with experience.
- Healthcare to be discussed.
Salary : $120,000 - $130,000