Junior Administrative Assistant

A leading global investment firm is seeking Junior Administrative Assistant to join its platform, investing on behalf of pension funds, institutions, and individual clients. With a broad presence across alternative asset classes—including private equity, real estate, credit, hedge funds, infrastructure, life sciences, insurance, and growth equity—the firm offers unmatched scale and diversification. Managing over $940B in assets, this is a unique opportunity to gain exposure to a world-class investment platform, work alongside industry-leading professionals, and contribute to high-impact investment strategies in a dynamic, fast-paced environment.

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Job Function

• Schedule/Shifts/Hours: 8:30AM-5:30PM - Monday through Friday - 4:1 schedule
• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls and acting as a gatekeeper
• Entering & Maintaining contacts in Outlook
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor’s system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing digital files in Box
• Processing of invoices via Coupa, ensure proper expense coding
  
  
  

Job Requirements

• 3 years of experience in a corporate setting, preferably financial services (private equity, asset management, investment banking, etc.)
• MS Office Experience required
• SAP Concur / expense/invoicing system exp required.
  
  
  

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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