Junior Administrative Assistant

New York Admissions LLC – New York, NY

New York Admissions is a boutique educational consulting firm based in Midtown Manhattan, dedicated to guiding families through the private school admissions process with care and expertise. We are seeking a highly organized and detail-oriented Junior Administrative Assistant to support our day-to-day operations.

This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in keeping systems running smoothly behind the scenes. You will work closely with senior team members to ensure accuracy, efficiency, and consistency across all administrative functions.

• Provide direct administrative support to the Relationship Manager and leadership team.
• Manage a high volume of phone and email communication with clarity and consistency.
• Maintain and update records in our CRM with a strong focus on accuracy and completeness.
• Handle detailed data entry and ensure all information is entered correctly and consistently.
• Assist with scheduling, calendar coordination, and internal follow-ups.
• Prepare and organize internal documents, files, and onboarding materials.
• Support daily office operations and help keep workflows running efficiently.
  

• Enter, update, and audit client and program data across internal systems.
• Ensure all records are accurate, up-to-date, and aligned across platforms.
• Identify and correct discrepancies with a high level of attention to detail.
• Support CRM organization and data integrity across multiple projects.
  

• Highly organized with exceptional attention to detail.
• Clear and polished communicator, both written and verbal.
• Comfortable handling frequent phone interactions in a professional setting.
• Able to manage repetitive tasks with accuracy and consistency.
• Proactive, reliable, and able to follow through on tasks independently.
• Calm, focused, and able to prioritize in a fast-paced environment.
• Team-oriented with a willingness to support where needed.
  

• 2–4 years of experience in administrative support, office coordination, or similar roles.
• Experience working with CRM systems (Airtable, Salesforce, HubSpot, or similar).
• Proficiency in Google Workspace.
• Experience in a fast-paced or client-facing environment is a plus.
  

• Salary: $50,000–$60,000 per year (commensurate with experience).
• Schedule: Monday–Friday, 10:00 AM – 6:00 PM.
• Occasional evening or weekend availability during peak periods (August–February).
• One Saturday is required during the fall season.