What are the responsibilities and job description for the Registrar/Attendance Secretary position at Westfield Washington Schools?
- Assist the Adminstration with attendance, discipline and suspension notifications.
- Act as liaison to the Hamilton County Juvenile Detention Center in assuring that school work is provided for incarcerated students.
- Post period by period student attendance in PowerSchool. Update as needed from attendance line, sign-in/out sheet and clinic.
- Run daily attendance report for absences and tardies. Follow up with phone calls to parents for absent students. Complete tardy slips and forward to the Principal.
- Compile information for students requesting prearranged absences (which is for other educational activity requests) and forward to the principal for approval.
- Send out weekly attendance letters.
- Process all transcript request, ESSR requests and letter of recommendation from counselor(s).
- Maintain student database for all student requests.
- Update and maintain PoweSchool student database.
- Maintain records for current and withdrawn students.
- Maintain Special Education records.
- Process report cards.
- Assist Director in maintaining course information in PowerSchool.
- Work with Administrator(s) to compile information and complete state reports.
- Prepare mailing for the Governor/CHIPS data to the IDOE.
- Process transcripts and maintain user abilities on the DOCUFIDE website.
- Update and maintain diploma types in PowerSchool database.
- Process social security paperwork for students.
- Process withdrawn student records requests.
- Maintain student permanent records.
- Prepare graduate and withdrawal files for archiving.
- Must be dependable, professional and able to maintain confidentiality.
- Possess interpersonal skills.
- Ability to plan, organize and problem solve.
- Knowledge of various software programs.
- Excellent telephone techniques.
- Ability to communicate effectively orally and in writing.
- Ability to complete reports, research and/or computed data and record results in a clear , concise manner.
- Ability to plan, organize, and evaluate office operations to maintain efficient and effective work flow.
JobID: 1633
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/17/2026
3/17/2026
Location:
Westfield Middle School
Westfield Middle School
Date Available:
06/01/2026
06/01/2026
WESTFIELD MIDDLE SCHOOL 6th Grade Campus
REGISTRAR / ATTENDANCE SECRETARY
Supervisor: Principal
Terms: 247 days/year, 7.5 hours/day
Essential Functions:
Attendance Secretary
Registrar
Qualifications Skills and Abilities:
To apply, please go to: wws.k12.in.us