Admin. Assistant - Foundation (part-time)

JOB Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.

Position Summary: The Administrative Assistant - Foundation provides administrative support for donor relations, data management, and daily office operations. The position helps process gifts, maintain accurate records, coordinate events, and assist with scholarships and stewardship activities. It also supports special projects and ensures smooth communication and logistics across Foundation and alumni programs.
EXAMPLE OF DUTIES

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western’s culture and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Administrative Support - Supporting Action/Task May Include:

• Process and record donor gifts, including accurate data entry in Raiser’s Edge.
• Prepare gift acknowledgments and support donor stewardship communications.
• Maintain and update donor, alumni, and constituent records to ensure data accuracy.
• Assist with prospect research, data queries, reporting, and campaign planning activities.
• Provide general administrative support, including scheduling, correspondence, meeting coordination, and document preparation.
• Support scholarship administration and respond to inquiries from students, donors, and community members.

6. Events & Special Projects - Supporting Action/Task May Include:

• Provide administrative support for Foundation and alumni events, including logistics coordination, registration management, preparation of materials, and on-site assistance.
• Support event operations by coordinating volunteers, arranging facilities, and assisting with event communications.
• Contribute to special projects and organizational initiatives as assigned.

SUPPLEMENTAL INFORMATION

Hours: Flexible Monday–Friday between 8:00am and 4:30pm, totaling 23 hours per week. We’re flexible on how those hours are arranged, but the role requires availability at least three days per week

Applicant review will begin: Monday, August 3, 2026

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.

John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711