Construction Administrative Assistant

COMPANY OVERVIEW

Westcore is a fully-integrated commercial real estate investment company with institutional scale and capabilities that operates with the speed and adaptability of opportunistic entrepreneurs.  Westcore has a dynamic track record of real estate investing going back to its founding in 2000. We focus on well-located industrial properties in the United States. We are a vertically integrated company with expertise in all facets of real estate investment management: acquisitions, finance, asset management, leasing, construction, and building operations.

To better support our accounting team and the anticipated doubling of our portfolio over the next few years, Westcore has added the position for a well rounded and experienced Construction Administrative Assistant.  

POSITION SUMMARY

The Administrative Assistant for our Construction department is a key team member, whose primary responsibility is to support field construction activities by processing information, interpreting drawings & technical specifications, and controlling all aspects of contract administration. The position will report directly to the Director of Construction.

CORE ROLES & RESPONSIBILITIES: 

• Document preparation and routing, including construction contracts, certificates of insurance, change orders, submittals, and close out packages.
• Assist in managing construction payables, including coding and reviewing invoices, collecting and reviewing lien releases. 
• Input all project documents and manage workflow within the construction management system 
• Prepare and maintain project logs to update team members

PRIMARY DUTIES: (The below list is not comprehensive, and priorities will change on a day to day basis)

• Schedule and attend construction project meetings, conference calls, etc.
• Assist in coordination with city officials, general contractors, architects, engineers, and vendors with project related items
• Track all invoices and work with Finance to ensure they are processed in a timely manner 
• Coordinate inspections and other due diligence investigations related to acquisitions
• Assist Operations as needed with document preparation and routing
• Assist the Front Desk with backup duties and lunch coverage as needed

DESIRED SKILLS AND EXPERIENCE:

• 2 years of construction industry background and/or prior experience with contract administration
• Bachelor’s degree preferred 
• Detail-oriented, organized, and proficient in multitasking on a large volume of transactions
• Strong work ethic, self-directed, and proven track record of working within a team environment
• Strong communication skills, both verbal and written
• Independent judgment is required to plan, prioritize, and organize a diverse workload
• Proficiency in Microsoft Office required, experience with Yardi a plus

MISSION

Utilize our expertise and experience to recognize market inefficiencies, quickly deploy capital and talent to act on opportunities, deliver superior outcomes to stakeholders, and strive for excellence in everything we do.

CORE VALUES

Westcore values its employees and works to create an environment where professional and personal growth can be achieved. We look for motivated individuals who share our commitment to excellence. Our employees are supported by an environment where mentoring is encouraged, and where tools and resources to succeed are readily available. Our company lives by its values, treating each other with respect and consideration at all times.

• Integrity: We behave ethically, honestly and respectfully.
• Excellence: We execute brilliantly. We are accountable for our performance and deliver high quality results.
• Teamwork: We are a group of people with diverse talents working to produce positive synergistic results.
• Balance: We work hard while embracing our commitment to family, friends and community.
• Commitment: We foster a culture of service, responsiveness, accountability, and professionalism.

Compensation: $27.00 - $33.00 per hour DOE 5% Bonus Eligibility. Competitive Healthcare Coverage, Multilayered Vacation, & 401K offerings.