What are the responsibilities and job description for the Administrative Technician position at West County Wastewater?
Description
The Administrative Services Department is seeking an experienced and results-driven individual with strong learning agility to join our team as an Administrative Technician supporting the Human Resources and Finance Divisions. The ideal candidate will possess excellent organizational skills, a demonstrated ability to solve problems proactively, and a collaborative mindset. This role requires managing multiple tasks efficiently in a fast-paced environment, supporting key processes such as recruitment, payroll, benefits administration, financial operations, and general administrative support.
The functions of the Administrative Services Department include; Finance, Human Resources, and Administrative Services divisions.
The Human Resources Division Is Responsible For
We Are Looking For Someone Who Is
Any combination of training and experience which demonstrates that a person has obtained the required knowledge and the ability to perform the duties and responsibilities (with reasonable accommodation if needed). A person with the following combined training and experience would typically qualify to compete in a selection process:
Experience: A minimum of three (3) years of increasingly responsible experience in an administrative support role performing technical administrative activities involving modern office practices procedures, and equipment. One year of experience must have included a combination of document review and processing, administrative of financial record keeping, or office management.
One year of additional experience as outlined above may be substituted for education.
Education: Education or training that is equivalent to the completion of an Associate’s degree in business or public administration, office management, or a closely related field that includes 40-60 semester units of academic coursework in research and analysis, statistics, accounting, administrative systems and processes, budgeting and fiscal operations, or a closely related field to the work.
Supplemental Information
Applying For This Position
Applicants interested in the Administrative Technician position must apply at https://www.governmentjobs.com/careers/wcwd by July 7, 2025.
Oral Interview: July 15, 2025
Hiring Interview: July 17, 2025
WCW is not responsible for failure of internet forms or email transmission in submitting applications. Candidates who may require special assistance in any phase of the application or selection process should advise Human Resources at hr@wcwd.org.
Disaster Service WorkerAll West County Wastewater employees are designated Disaster Service Workers through state and local law. Employment with the WCW requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity
It is the policy of West County Wastewater to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
The District offers a variety of benefits for its employees represented by the Administrative/Clerical Unit. These benefits include: retirement pension, health, dental, vision, life insurance and a deferred compensation program.
The District participates in the CalPERS retirement system. "Classic" participants will be enrolled in the 3% @ 60 plan. New participants will be enrolled in the 2% @ 62 plan. Employees must pay a share based on the plan in which they are enrolled.
The District pays up to $1,500 per month toward health premiums, 100% of the monthly premiums for full family dental insurance and 100% of premiums for full family vision insurance.
The District provides retiree medical coverage based on a vesting schedule. Employees contribute 2% of pay each pay period into a trust fund for retirement medical.
The starting accrual for vacation is 10 days each year for the first 3 years with a cap of 400 hours. Employees also accrue 40 hours of Personal Leave at the beginning of each calendar year.
Employees accrue 12 days of sick leave each year with no accrual cap. Up to 80 hours of sick leave each year may be used for the care of a family member. The District participates in the California SDI program for short-term disability.
The District observes 10 holidays (New Year's Day, MLK Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving day and the day after, Christmas day).
The District provides up to $1,500 per calendar year for reimbursement of the purchase of computer glasses, continuing education, personal technology or health club memberships.
01
The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the position listed and to assist the HR staff in assessing each applicant's qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see the attached application or see resume."
How many years of full-time, or its equivalent, experience do you possess in increasingly responsible experience in an administrative support role performing technical administrative activities involving modern office practices procedures, and equipment?
Describe your experience with administrative support and programs. Please provide a specific example of a task performed that demonstrates your level of responsibility. If you do not have experience in the area, state "no experience".
04
How many years of full-time, or its equivalent, experience do you possess in document review and processing, administrative of financial record keeping, or office management?
Describe your experience with document review and processing, administrative of financial record keeping, or office management. Please provide a specific example of a task performed that demonstrates your level of responsibility. If you do not have experience in the area, state "no experience".
06
Please select the option that best matches your HIGHEST educational attainment.
If you indicated that you possess an Associate's Degree, Bachelor's Degree, Master's Degree or PhD, please indicate your major. If you do not possess a degree please select N/A below
Select all the software programs you are proficient in and use on a regular basis.
I certify that I meet the announced minimum requirements for this examination and understand that I will be eliminated at any stage in such study if it develops that I do not meet them. I certify that all statements made in this supplemental questionnaire and the application are factual. I agree and understand that misstatements or omissions of material facts will cause forfeiture of my rights to employment with West County Waster Water.
Did you attach a copy of your resume with your application?
The Administrative Services Department is seeking an experienced and results-driven individual with strong learning agility to join our team as an Administrative Technician supporting the Human Resources and Finance Divisions. The ideal candidate will possess excellent organizational skills, a demonstrated ability to solve problems proactively, and a collaborative mindset. This role requires managing multiple tasks efficiently in a fast-paced environment, supporting key processes such as recruitment, payroll, benefits administration, financial operations, and general administrative support.
The functions of the Administrative Services Department include; Finance, Human Resources, and Administrative Services divisions.
The Human Resources Division Is Responsible For
- Recruitment and Selection
- Onboarding and Orientation
- Training and Development
- Performance Management
- Compensation and Benefits
- Payroll Administration
- Employee Relations
- Compliance and Labor Law
- Health, Safety, and Wellness
- Employee Records Management
- Disciplinary Actions and Terminations
- Accounting
- Budgeting
- Forecasting
- Debt Management
- Investments
- Procurement and
- Payroll
We Are Looking For Someone Who Is
- Detail Oriented. You will be responsible for ensuring the accuracy of reports and correspondence.
- Customer Focused. Your role will require you to be responsive and proactive when addressing customer needs.
- Organized and Results Driven. You will need to balance multiple assignments and priorities in a fast-paced environment
- Dependable. Your assigned units will rely on you for support.
- Able to Personify Integrity. You will be an important part in maintaining WCW’s culture of transparency and accountability, open to continuous improvement.
- Tech Savvy. You will be expected to learn and leverage the various types of technologies.
- Your work will have a direct impact on the agency’s ability to provide important public services
- You will work in a dynamic department with opportunities to excel
- Abundant learning opportunities
- Assignments vary from long-term to abrupt changes based on staff availability and workflow
- Accuracy is paramount in a fast-paced environment
- Writing: Communicating effectively in writing
- Attention to Detail: Focusing on the details of work content, work steps, and final work products
- Self-Management: Showing personal organization, self-discipline, and dependability
- Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data.
- Oral Communication: Engaging effectively in dialogue.
- Teamwork: Collaborating with others to achieve shared goals.
- Provide direct and confidential support to a department and/or department head and other staff; perform coordination of day-to-day work on assigned projects and may direct the work of lower level support staff involved;
- Administer routine assigned department-specific programs and projects; provide accurate, thorough and detailed information and adhere to goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned;
- Provide information and supporting schedules and tracking for record keeping, accounts payable, expenditures, purchase orders, cash receipts, grant application completion, and tracking of contract payments for departmental projects, and other obligations;
- Actively promote WCW’s focus on effective and respectful communications to build better work relationships at all levels in the organization;
- Develop and prepare high-quality, well-written and logical communications, and provide well-considered, engaging, and responsive presentations as requested;
- Support the development and implementation of WCW’s Strategic Plan by participating in multi-disciplinary department, or division meetings to set and accomplish strategic objectives and goals;
- Complete work activities consistent with WCW’s policies and procedure, and applicable laws, codes, statutes, and regulations;
- Establish and maintain required files on departmental activities, research and obtain information requested by departmental staff, maintain accurate departmental records, forms and documents, and prepare documentation for record storage, destruction and retrieval of departments records and files;
- Carry out administrative procedures, develop and maintain forms and documents, interface with other WCW staff and outside agencies in obtaining information;
- May provide service to the public at a public counter, through email, or on the phone; may record and dispatch crews, coordinate collection of and compile customer and employee survey responses, explain policies and procedures, and provide training on WCW equipment and meeting room usage, and may provide support for special events;
- May maintain and monitor department expenses; prepare expenditures and gather receipts for submission and reimbursements; monitor expenses and grants relative to the department budget; provide support in budget or audit preparation that may include gathering and compiling of information for budget or audit preparation;
- Attend to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, developing and maintaining department website, ordering and coordinating supply orders, preparing contracts and agreements, arranging for equipment purchases and maintenance, attending meetings, and serving on various task forces and committees;
- May provide coordination for various committees, committee and board agenda preparation, may take minutes; make travel and meeting arrangements; review and process invoices; gather and compile information for departmental budgeting and monitor expenses out of the Division’s operating budget;
- Assist lower-level and new staff as required;
- Operate standard office equipment, including job-related computer hardware and software applications, facsimile and duplicating equipment, and multi-line telephones; may operate other department-specific equipment;
- Maintain accurate records of work performed;
- May perform a variety of personnel and payroll-related activities, such as preparing recruitment and selection materials in cooperation with Human Resources staff; onboarding employees; tracking and processing personnel actions and documents and position control changes; processing departmental payroll; and answering related employee questions;
- Build and maintain positive working relationships with co-workers, other WCW employees and the public using principles of good customer service;
- Perform other duties as assigned.
Any combination of training and experience which demonstrates that a person has obtained the required knowledge and the ability to perform the duties and responsibilities (with reasonable accommodation if needed). A person with the following combined training and experience would typically qualify to compete in a selection process:
Experience: A minimum of three (3) years of increasingly responsible experience in an administrative support role performing technical administrative activities involving modern office practices procedures, and equipment. One year of experience must have included a combination of document review and processing, administrative of financial record keeping, or office management.
One year of additional experience as outlined above may be substituted for education.
Education: Education or training that is equivalent to the completion of an Associate’s degree in business or public administration, office management, or a closely related field that includes 40-60 semester units of academic coursework in research and analysis, statistics, accounting, administrative systems and processes, budgeting and fiscal operations, or a closely related field to the work.
Supplemental Information
Applying For This Position
Applicants interested in the Administrative Technician position must apply at https://www.governmentjobs.com/careers/wcwd by July 7, 2025.
- This recruitment requires resume with the application. ***
- Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application; applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
- Oral Interview: Candidates that demonstrate that they possess the minimum qualifications will be invited to participate in an oral interview conducted online. Candidates invited to the online oral interview need access to a computer and the internet as this interview will be conducted remotely. Candidates will be evaluated on the necessary knowledge and skills.
Oral Interview: July 15, 2025
Hiring Interview: July 17, 2025
WCW is not responsible for failure of internet forms or email transmission in submitting applications. Candidates who may require special assistance in any phase of the application or selection process should advise Human Resources at hr@wcwd.org.
Disaster Service WorkerAll West County Wastewater employees are designated Disaster Service Workers through state and local law. Employment with the WCW requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity
It is the policy of West County Wastewater to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
The District offers a variety of benefits for its employees represented by the Administrative/Clerical Unit. These benefits include: retirement pension, health, dental, vision, life insurance and a deferred compensation program.
The District participates in the CalPERS retirement system. "Classic" participants will be enrolled in the 3% @ 60 plan. New participants will be enrolled in the 2% @ 62 plan. Employees must pay a share based on the plan in which they are enrolled.
The District pays up to $1,500 per month toward health premiums, 100% of the monthly premiums for full family dental insurance and 100% of premiums for full family vision insurance.
The District provides retiree medical coverage based on a vesting schedule. Employees contribute 2% of pay each pay period into a trust fund for retirement medical.
The starting accrual for vacation is 10 days each year for the first 3 years with a cap of 400 hours. Employees also accrue 40 hours of Personal Leave at the beginning of each calendar year.
Employees accrue 12 days of sick leave each year with no accrual cap. Up to 80 hours of sick leave each year may be used for the care of a family member. The District participates in the California SDI program for short-term disability.
The District observes 10 holidays (New Year's Day, MLK Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving day and the day after, Christmas day).
The District provides up to $1,500 per calendar year for reimbursement of the purchase of computer glasses, continuing education, personal technology or health club memberships.
01
The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the position listed and to assist the HR staff in assessing each applicant's qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see the attached application or see resume."
- I Understand
How many years of full-time, or its equivalent, experience do you possess in increasingly responsible experience in an administrative support role performing technical administrative activities involving modern office practices procedures, and equipment?
- 4 years or more of experience as described,3 years or more, but less than 4 years, of experience as described
- 2 years or more, but less than 3 years, of experience as described
- 1 years or more, but less than 2 years, of experience as described
- Less than 1 year of experience as described
- I do not have any experience as described
Describe your experience with administrative support and programs. Please provide a specific example of a task performed that demonstrates your level of responsibility. If you do not have experience in the area, state "no experience".
04
How many years of full-time, or its equivalent, experience do you possess in document review and processing, administrative of financial record keeping, or office management?
- 2 years or more of experience as described
- 1 year or more, but less than 2 years, of experience as described
- Less than 1 year of experience as described
- I do not have any experience as described
Describe your experience with document review and processing, administrative of financial record keeping, or office management. Please provide a specific example of a task performed that demonstrates your level of responsibility. If you do not have experience in the area, state "no experience".
06
Please select the option that best matches your HIGHEST educational attainment.
- High School Diploma / G.E.D.
- Attended some college and possess 0-29 semester / 0-44 quarter units of coursework from an accredited college/university
- Attended some college and possess 30-59 semester / 45-89 quarter units of coursework from an accredited college/university
- Attended some college and possess 60 semester / 90 quarter units of coursework from an accredited college/university
- Completion of an Associate Degree from an accredited college/university
- Completion of a Bachelor's Degree from an accredited college/university
- Completion of a Master's Degree from an accredited college/university
- Completion of a Juris Doctorate Degree from an accredited college/university
- Completion of a Ph.D. from an accredited college/university
- None of the above
If you indicated that you possess an Associate's Degree, Bachelor's Degree, Master's Degree or PhD, please indicate your major. If you do not possess a degree please select N/A below
- Business or Public Administration
- Office Management
- A Closely Related Field that includes 40-60 semester units of academic coursework in research and analysis, statistics, accounting, administrative systems and processes, budgeting and fiscal operations
- N/A
Select all the software programs you are proficient in and use on a regular basis.
- Office Suites
- Incode
- Monday.com
- Zoom, Team, or WebEx
- PowerPoint
- Adobe Acrobat
- None of the above
I certify that I meet the announced minimum requirements for this examination and understand that I will be eliminated at any stage in such study if it develops that I do not meet them. I certify that all statements made in this supplemental questionnaire and the application are factual. I agree and understand that misstatements or omissions of material facts will cause forfeiture of my rights to employment with West County Waster Water.
- Yes
Did you attach a copy of your resume with your application?
- Yes
- No
- Required Question
Salary : $1,500
