What are the responsibilities and job description for the Senior Management Analyst position at West County Wastewater?
Description
WCW is an award-winning wastewater treatment and resource recovery agency that collects and treats wastewater for reuse. We are committed to protecting public health, our community and the environment. West County Wastewater's administrative office and Water Quality & Resource Recovery Plant are located in beautiful Richmond, California where we serve west Contra Costa County.
The district has approximately 34,000 residences and 2,450 commercial and industrial businesses, with a total population of nearly 100,000. Founded in 1921, today we are transforming our organization and shaping the future of the regional wastewater industry with a team that is dedicated to innovation, progress, collaboration, service and ecofriendly practices. Additionally, we are deeply committed to our community and inspired by the diversity of our employees and the integrity and commitment they bring to our community and to each other every day
West County Wastewater (WCW) celebrates our innovative leadership style, where we have reimagined our work culture. WCW is committed to maintaining a diverse, equitable, and inclusive working environment where new ideas and approaches are encouraged and every person is valued.
The Position
WCW’s Administrative Services department is currently seeking hard-working, creative thinkers with strong analytical and communication skills to fill the positions of Senior Management Analyst. The ideal candidate will have the ability to be a strong project manager with excellent data research and analysis skills, experience in report writing, and the ability to oversee the work of consultants.
In this role in the Administrative Services department you will work closely with other management analysts and staff from across the organization to lead organizational initiatives such as implementing the zero-emission vehicle transition plan, providing direction and guidance with procurement and contract negotiations, coordinating process improvements, and developing and improving management of program areas such as fleet and facilities maintenance.
This position may also be used to fill a vacancy in the Infrastructure and Planning Department.
In this role you in the Infrastructure and Planning Department. you will be overseeing the Infrastructure and Planning departments initiatives including management of the department’s budget, contracts, grants, procurement, collecting RFP/RFQ’s and analyzing proposals, researching and creating SOP’s, assists with Customer Facing functions and provide user training and system management for programs, such as, procurement, project management, ad hoc tasks and CMMS software. May have oversight of other areas within the Infrastructure and Planning department.
We Are Looking For Someone Who Is
Depending on assignment, duties may include but are not limited to, the following:
A combination of training and experience which demonstrates that a person has obtained the required knowledge and is able to perform the required work (with reasonable accommodation, if needed). A person with the following combined training and experience would most likely qualify to compete in a selection process:
Senior Management Analyst
Education: Any combination of course work, and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, four (4) years of academic course work in public administration, business administration, management, statistical and mathematical research and analysis, accounting, economics, English composition, including general education in business composition, political science, psychology, human and organizational behavior, or closely related courses would provide such opportunity.
Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, four (4) years of experience related to general administration, accounting or budgetary analysis, research and statistics, the development of forecasting and trending models, and administration including the preparation of written reports and recommendations, and some leadership experience would provide such opportunity.
License: Possession of a valid California Class C driver's license and insurability under the District's driving program must always be maintained.
Supplemental Information
Applying For This Position
Applicants interested in the Senior Management Analyst or Associate Management Analyst position must apply at https://www.governmentjobs.com/careers/wcwd by July 20, 2025
This recruitment requires a cover letter and resume with the application. You must submit a well-crafted cover letter that highlights your qualifications and enthusiasm for the role. A compelling cover letter allows us to see who you are beyond your resume.
Selection Process
Internal Interview: August 28, 2025
Hiring Interview: September 10, 2025
WCW is not responsible for failure of internet forms or email transmission in submitting applications. Candidates who may require special assistance in any phase of the application or selection process should advise Human Resources at hr@wcwd.org.
Disaster Service WorkerAll West County Wastewater employees are designated Disaster Service Workers through state and local law. Employment with the WCW requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity
It is the policy of West County Wastewater to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
The District offers a generous variety of benefits for its employees. These benefits include:
District participation in the CalPERS retirement system. "Classic" participants will be enrolled in the 3% @ 60 plan. New participants will be enrolled in the 2% @ 62 plan. Employees must pay the full employee share based on the plan in which they are enrolled.
The District pays up to 100% of the monthly premium for the Kaiser Bay Area plan for the employee's selected coverage level toward health premiums, up to 90% of the monthly premiums for full family dental insurance and 100% of premiums for full family vision insurance.
The District observes 10 holidays a year and Department Managers receive 80 hours of Administrative Leave accrual each calendar year.
Department Directors receive a $250 monthly vehicle allowance, and the Deputy General Manager receive a $300 monthly vehicle allowance.
The starting accrual for vacation is 120 hours (3 work weeks) each year for the first 5 years with a maximum accrual cap of 400 hours. Employees also accrue 40 hours of additional vacation leave at the beginning of each calendar year.
Employees accrue 12 days of sick leave each year with a maximum accrual of 1,000 hours or 125 days.
The District participates in the California SDI program for short-term disability.
The District provides life insurance in an amount equal to 1.5x annual salary up to a maximum of $150,000 in coverage.
The District provides a $2,000 allowance for exempt classifications that may be used as reimbursement for expenditures related to continuing education, safety apparel or eyewear, professional growth, and wellness.
01
West County Wastewater is recruiting to fill at the level of Senior Management Analyst in the Administrative Service and Infrastructure and Planning Department. Please indicate which department(s) you are interested in. Check all that apply.
Which of the following best describes your highest level of education?
If you indicated that you possess a Bachelor's Degree, Master's Degree or higher, please indicate your major. If you do not possess a degree, please select N/A below.
If you indicated that you possess a Bachelor's Degree, Master's Degree or higher in a closely related field, please indicate your major. If you do not possess a degree, please write N/A below.
05
If you indicated that you possess some college, please provide the type of academic coursework you completed. If you do not possess some college, please write N/A below.
06
How many years of full-time professional level experience do you possess in grant and contract administration?
How many years of full-time professional level experience do you possess in budget analysis, development and administration?
Do you have experience establishing, maintaining, and monitoring SOP's?
Do you have experience in project management?
Describe your experience managing multiple projects with varying deadlines while ensuring accuracy of your work. Include the techniques you utilize to stay organized. Indicate "N/A" if you do not have experience in this area.
11
Prior to submitting your application, have you uploaded your cover letter and resume to this application, as it is a requirement to be considered?
WCW is an award-winning wastewater treatment and resource recovery agency that collects and treats wastewater for reuse. We are committed to protecting public health, our community and the environment. West County Wastewater's administrative office and Water Quality & Resource Recovery Plant are located in beautiful Richmond, California where we serve west Contra Costa County.
The district has approximately 34,000 residences and 2,450 commercial and industrial businesses, with a total population of nearly 100,000. Founded in 1921, today we are transforming our organization and shaping the future of the regional wastewater industry with a team that is dedicated to innovation, progress, collaboration, service and ecofriendly practices. Additionally, we are deeply committed to our community and inspired by the diversity of our employees and the integrity and commitment they bring to our community and to each other every day
West County Wastewater (WCW) celebrates our innovative leadership style, where we have reimagined our work culture. WCW is committed to maintaining a diverse, equitable, and inclusive working environment where new ideas and approaches are encouraged and every person is valued.
The Position
WCW’s Administrative Services department is currently seeking hard-working, creative thinkers with strong analytical and communication skills to fill the positions of Senior Management Analyst. The ideal candidate will have the ability to be a strong project manager with excellent data research and analysis skills, experience in report writing, and the ability to oversee the work of consultants.
In this role in the Administrative Services department you will work closely with other management analysts and staff from across the organization to lead organizational initiatives such as implementing the zero-emission vehicle transition plan, providing direction and guidance with procurement and contract negotiations, coordinating process improvements, and developing and improving management of program areas such as fleet and facilities maintenance.
This position may also be used to fill a vacancy in the Infrastructure and Planning Department.
In this role you in the Infrastructure and Planning Department. you will be overseeing the Infrastructure and Planning departments initiatives including management of the department’s budget, contracts, grants, procurement, collecting RFP/RFQ’s and analyzing proposals, researching and creating SOP’s, assists with Customer Facing functions and provide user training and system management for programs, such as, procurement, project management, ad hoc tasks and CMMS software. May have oversight of other areas within the Infrastructure and Planning department.
We Are Looking For Someone Who Is
- Analytical and data driven. You will be responsible for collecting and analyzing various metrics and making recommendations to improve and optimize resources for your department.
- Customer focused. Your role will require you to understand your customer's operational needs and to be responsive and proactive when addressing those needs.
- Creative! You will need to be able to understand the challenges faced in a variety of programs, and proactively partner with various stakeholders to identify innovative solutions.
- Organized and results-driven. You will need to balance your own work and multiple assignments and priorities for your assigned team in a fast-paced environment.
- A role model that personifies integrity and excellence! You will be an important part in upholding a culture of transparency and accountability, with a focus on continuous improvement.
- A strong relationship builder with excellent communication skills. You will be expected to create an environment where your team will strive and thrive, establish relationships across various departments and divisions, at all levels of the organization, and ensure that a consistent message is communicated to a variety of audiences.
- Every day brings a variety of work and opportunities to make a difference with the potential to impact the delivery of important public services.
- You will work in a dynamic department with opportunities to excel and grow
- You will have the ability to be innovative and creative in designing and implementing new programs, processes, and tools
- Assignments vary from long-term to changes based on staff availability and workflow
- Your team will have varying levels of expertise, and some may require more support and guidance to be successful.
- Accuracy and attention to detail are paramount in a fast-paced environment
- Attention to Detail: Focusing on the details of work content, work steps, and final work products
- Self-Management: Showing personal organization, self-discipline, and dependability
- Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data.
- Oral Communication: Engaging effectively in dialogue.
- Teamwork: Collaborating with others to achieve shared goals.
- Leveraging Technology: Applying technology for improvements in organizational efficiency and effectiveness
- Professional & Technical Expertise: Applying technical subject matter to the job
- Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
- Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
Depending on assignment, duties may include but are not limited to, the following:
- Provide effective leadership for assigned programs, services, and staff in a manner that actively demonstrates a commitment to the District's core values, supervisor expectations, principles of continuous improvement, the District's safety programs and policy, characterized as openness to innovative approaches.
- Actively promote the District's focus on effective and respectful communications to build better work relationships at all levels in the organization by emphasizing the concepts of self-awareness, emotional intelligence, productive conflict and conflict resolution, and prompt clearing of relational issues or miscommunication.
- Develop and prepare high-quality, well-written, and logical Board communications, and provide well-considered, engaging, and responsive presentations to the Board, as needed, during regular, committee, and special meetings.
- Support the development and implementation of the District's Strategic Business Plan by participating in periodic revisions to the overall plan, discussions, and multi-disciplinary teams, as assigned, to identify, prioritize, and implement Strategic Business Plan Initiatives on an annual basis.
- Prepare supporting schedules, reports, and materials for the development, implementation, and tracking of meaningful key performance indicators for assigned functional areas to measure performance relative to goals and drive organizational improvement over time.
- Ensure completion of department work activities consistent with District policies and procedures, and applicable laws, codes, statutes, and regulations; and identify revised or new policies and procedures to address changes in work processes, legal requirements, and regulatory considerations.
- Provide effective supervisory oversight for all direct reports in a thoughtful manner that reflects critical-thinking based decision-making, a team-based approach, and a mentoring style that supports staff development.
- Develop, supervise, and participate in statistical and analytical studies of complex organization, budgetary, administrative and management problems.
- May attend record, transcribe, cost or prepare proposals for or participate in labor negotiation meetings.
- Supervise budgetary control activities, track and advise department leadership about budget variances and trending anomalies, participate in the preparation of the Department and District-wide budget, may oversee the reporting systems to other governmental agencies, tracks time for revenue recovery and enhancement.
- Recommend and may approve of changes in departmental methods and procedures, develop and document business cases to support recommendations and findings, prepare reports for and may make presentations to the Board of Directors.
- Keep the Department Manager and Director informed of complex and changing federal and state laws and administrative regulations affecting the budget and overall operations of the departments assigned.
- Forecast departmental budget needs for Infrastructure & Planning Services and other departments, taking into consideration the possibility that future legislation may have an impact on the future operations of the departments.
- Consult with and assist a Department Director in establishing departmental policy priorities, procedures, goals and objectives and assist in reviewing and coordinating reports requiring Board action for consistency with District policy; make recommendations on strategies to accomplish department objectives.
- Oversee the work performed by lower level analysts, technicians, and clerks in assigned department and assist with their training.
- Develop and recommend the adoption of improved management practices through research and analysis.
- Perform contract, program, or project administration for assigned projects, services, and programs; may develop or oversee the development of requests for proposals and vendor selection and award.
- Develop and install management improvements and practices in the department through utilizing research and analysis; making decisions on procedures, forms, workflow, and equipment use; and preparing or supervising the preparation of operating manuals and organization and workflow charts.
- Supervise the preparation of and review of narrative and statistical reports on a variety of administrative and management problems in the department; prepare to cost analyses for labor proposals.
- Conduct research and analysis on fiscal matters, state, and federal legislation and changes in District policy which may impact department plans, costs and programs.
- Develop and implement methods and procedures to inform community and District stakeholders of current and proposed programs and projects and obtain the participation of interested internal and external stakeholders and groups in program development and operation.
- Enter and retrieve data from electronic data processing systems; establish and update information, generate documents and correspondence, communicate with internal and external contacts at all socio-economic levels; update computer system files.
- Maintain close contact with District departments and agencies and confer with departmental managers and supervisors in order to secure necessary information.
- May represent the District and/or department before governmental agencies and community groups; may serve as staff for committees and commissions; develop and maintain relationships with outside public agencies and private groups.
- May assist in reviewing federal and state grant and loan programs and coordinating applications where appropriate and beneficial to advancing District objectives or in service to the rate holders.
- Participate in, coordinate department activities related to, and may proctor the recruitment, selection, and training of staff in collaboration with the Human Resources division.
A combination of training and experience which demonstrates that a person has obtained the required knowledge and is able to perform the required work (with reasonable accommodation, if needed). A person with the following combined training and experience would most likely qualify to compete in a selection process:
Senior Management Analyst
Education: Any combination of course work, and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, four (4) years of academic course work in public administration, business administration, management, statistical and mathematical research and analysis, accounting, economics, English composition, including general education in business composition, political science, psychology, human and organizational behavior, or closely related courses would provide such opportunity.
Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, four (4) years of experience related to general administration, accounting or budgetary analysis, research and statistics, the development of forecasting and trending models, and administration including the preparation of written reports and recommendations, and some leadership experience would provide such opportunity.
License: Possession of a valid California Class C driver's license and insurability under the District's driving program must always be maintained.
Supplemental Information
Applying For This Position
Applicants interested in the Senior Management Analyst or Associate Management Analyst position must apply at https://www.governmentjobs.com/careers/wcwd by July 20, 2025
This recruitment requires a cover letter and resume with the application. You must submit a well-crafted cover letter that highlights your qualifications and enthusiasm for the role. A compelling cover letter allows us to see who you are beyond your resume.
Selection Process
- Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application; applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
- Online Oral Interview: Candidates that demonstrate that they possess the minimum qualifications will be invited to participate in an oral interview conducted online. Candidates invited to the online oral interview need access to a computer and the internet as this interview will be conducted remotely. Candidates will be evaluated on the necessary knowledge and skills.
Internal Interview: August 28, 2025
Hiring Interview: September 10, 2025
WCW is not responsible for failure of internet forms or email transmission in submitting applications. Candidates who may require special assistance in any phase of the application or selection process should advise Human Resources at hr@wcwd.org.
Disaster Service WorkerAll West County Wastewater employees are designated Disaster Service Workers through state and local law. Employment with the WCW requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity
It is the policy of West County Wastewater to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
The District offers a generous variety of benefits for its employees. These benefits include:
District participation in the CalPERS retirement system. "Classic" participants will be enrolled in the 3% @ 60 plan. New participants will be enrolled in the 2% @ 62 plan. Employees must pay the full employee share based on the plan in which they are enrolled.
The District pays up to 100% of the monthly premium for the Kaiser Bay Area plan for the employee's selected coverage level toward health premiums, up to 90% of the monthly premiums for full family dental insurance and 100% of premiums for full family vision insurance.
The District observes 10 holidays a year and Department Managers receive 80 hours of Administrative Leave accrual each calendar year.
Department Directors receive a $250 monthly vehicle allowance, and the Deputy General Manager receive a $300 monthly vehicle allowance.
The starting accrual for vacation is 120 hours (3 work weeks) each year for the first 5 years with a maximum accrual cap of 400 hours. Employees also accrue 40 hours of additional vacation leave at the beginning of each calendar year.
Employees accrue 12 days of sick leave each year with a maximum accrual of 1,000 hours or 125 days.
The District participates in the California SDI program for short-term disability.
The District provides life insurance in an amount equal to 1.5x annual salary up to a maximum of $150,000 in coverage.
The District provides a $2,000 allowance for exempt classifications that may be used as reimbursement for expenditures related to continuing education, safety apparel or eyewear, professional growth, and wellness.
01
West County Wastewater is recruiting to fill at the level of Senior Management Analyst in the Administrative Service and Infrastructure and Planning Department. Please indicate which department(s) you are interested in. Check all that apply.
- Administrative Services Department
- Infrastructure and Planning Department
- I am interested in all positions
Which of the following best describes your highest level of education?
- G.E.D. equivalency
- High School Diploma
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
If you indicated that you possess a Bachelor's Degree, Master's Degree or higher, please indicate your major. If you do not possess a degree, please select N/A below.
- Business Administration
- Public Administration
- Closely related field
- Not listed or related
- N/A
If you indicated that you possess a Bachelor's Degree, Master's Degree or higher in a closely related field, please indicate your major. If you do not possess a degree, please write N/A below.
05
If you indicated that you possess some college, please provide the type of academic coursework you completed. If you do not possess some college, please write N/A below.
06
How many years of full-time professional level experience do you possess in grant and contract administration?
- 4 years or more of experience
- 3 years or more, but less than 4 years, of experience
- 2 years or more, but less than 3 years, of experience
- Less than 1 year of experience
- I do not have any experience in the area
How many years of full-time professional level experience do you possess in budget analysis, development and administration?
- 4 years or more of experience
- 3 years or more, but less than 4 years, of experience
- 2 years or more, but less than 3 years, of experience
- 1 year or more, but less than 2 years, of experience
- I do not have any experience in this area
Do you have experience establishing, maintaining, and monitoring SOP's?
- Yes
- No
Do you have experience in project management?
- Yes
- No
Describe your experience managing multiple projects with varying deadlines while ensuring accuracy of your work. Include the techniques you utilize to stay organized. Indicate "N/A" if you do not have experience in this area.
11
Prior to submitting your application, have you uploaded your cover letter and resume to this application, as it is a requirement to be considered?
- Yes
- No
- Required Question
Salary : $150,000
