The Administrative Assistant provides clerical, organizational, and operational support to ensure the efficient daily operation of the school. This position serves as the primary point of contact for students, parents, staff, and visitors, and supports school leadership with scheduling, communication, record-keeping, and compliance with district and state requirements.
Essential Duties and Responsibilities:
Serve as the front-office contact, greeting visitors, answering phones, and directing inquiries professionally.
Maintain student records, enrollment documentation, attendance logs, and confidential files in compliance with FERPA and district policies.
Assist the principal and administrative team with scheduling meetings, preparing agendas, and coordinating school events.
Prepare correspondence, reports, memos, and other documents as requested.
Manage incoming and outgoing mail, deliveries, and communications.
Support daily attendance procedures, including tardy logs, early dismissals, and student sign-in/sign-out.
Assist with purchasing documentation, requisitions, inventory tracking, and record maintenance.
Maintain calendars for school leadership and coordinate appointments.
Support substitute coverage by assisting with documentation and communication as needed.
Assist with state and district reporting requirements, data entry, and documentation deadlines.
Maintain professionalism and confidentiality when handling sensitive student, staff, and school information.
Support emergency procedures by following established safety protocols.
Perform other duties as assigned by the principal or designee.
Required Qualifications:
High school diploma or equivalent required; associate degree preferred and or Silver Certification on ACT Workkeys.
Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology.
Strong organizational, time-management, and multitasking skills.
Effective verbal and written communication skills.
Ability to work independently and as part of a team.
Ability to maintain confidentiality and exercise sound judgment.
Preferred Qualifications:
Minimum of two (2) years of clerical or administrative experience, preferably in a school or educational setting.
Experience working in a K–12 school environment.
Knowledge of student information systems and school operations.
Familiarity with district policies, attendance procedures, and reporting requirements.
Physical Demands:
Ability to sit, stand, walk, and perform office duties for extended periods.
Ability to lift and carry office materials up to 25 pounds.
Work Environment:
Office and school setting with frequent interaction with students, staff, parents, and the public.
Terms of Employment:
Full-time.
Salary and benefits in accordance with district salary schedule and board policy.
Salary.com Estimation for Administrative Assistant in Rosedale, MS
$41,411 to $51,185
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Administrative Assistant?
Sign up to receive alerts about other jobs on the Administrative Assistant career path by checking the boxes next to the positions that interest you.
West Bolivar Consolidated School District Job Description Classroom Teacher Qualifications: Certificate, license, or other legal credential required Degree...more
Administrative Assistant R e ports to VP of G ra nts a nd Op e r a t i ons The Administrative Assistant will provide administrative and reporting support f...more
The Administrative Assistant for Federal Programs provides clerical, organizational, and compliance support to ensure the effective management of federally...more
