Accounts Payable Specialist

Position Summary

We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our finance team. This role is responsible for managing the company’s accounts payable process, ensuring invoices are accurately reviewed, coded, approved, and paid in a timely manner. The ideal candidate is organized, proactive, and able to handle a high volume of transactions while maintaining accuracy and strong internal controls.

Key Responsibilities

• Process vendor invoices accurately and timely
• Review invoices for proper approvals, coding, and supporting documentation
• Match invoices to purchase orders, contracts, and receipts as applicable
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Maintain vendor files and ensure all required documentation is current, including W-9s and payment information
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Respond to vendor and internal team inquiries regarding payment status and invoice issues
• Assist with month-end closing tasks, including accruals and accounts payable reconciliations
• Monitor aging reports and ensure obligations are paid according to company terms
• Support 1099 preparation and year-end reporting processes
• Maintain accurate financial records and ensure compliance with company policies and accounting procedures
• Identify opportunities to improve AP workflows and efficiencies

What Success Looks Like in This Role

• Invoices are processed accurately and on time
• Vendor relationships are maintained professionally and proactively
• Payment deadlines are consistently met
• AP records are organized, complete, and audit-ready
• Internal stakeholders can rely on timely and accurate financial support

Compensation & Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) / retirement plan
• Professional development opportunities

Qualifications

• Accounts payable or general accounting experience preferred
• Understanding of accounts payable processes and basic accounting principles
• Proficiency in Microsoft Excel and accounting software/ERP systems
• High level of accuracy and attention to detail
• Strong organizational, time management, and problem-solving skills
• Ability to handle confidential financial information with discretion
• Effective written and verbal communication skills
• Ability to work independently and collaboratively in a team environment

Preferred Qualifications

• Experience with Yardi would be a plus but not required
• Experience in a multi-entity or high-volume invoice environment
• Familiarity with 1099 compliance and vendor maintenance
• Experience with electronic invoice management and approval workflows

Salary : $59,000 - $61,000