What are the responsibilities and job description for the Administrative Assistant position at WebsterRogers LLP?
Brief Description
The best of career potential, personal growth, lifestyle, and team converge at WebsterRogers, a leading tax and advisory practice in South Carolina. We are seeking an Administrative Assistant to support the Chief Operating Officer (COO) by providing high-level administrative and organizational assistance to ensure the efficient operation of daily activities and strategic initiatives. This role requires exceptional attention to detail, discretion, strong organizational skills, and the ability to communicate e?ectively with internal and external stakeholders. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, dynamic environment.
Key Responsibilities
The best of career potential, personal growth, lifestyle, and team converge at WebsterRogers, a leading tax and advisory practice in South Carolina. We are seeking an Administrative Assistant to support the Chief Operating Officer (COO) by providing high-level administrative and organizational assistance to ensure the efficient operation of daily activities and strategic initiatives. This role requires exceptional attention to detail, discretion, strong organizational skills, and the ability to communicate e?ectively with internal and external stakeholders. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, dynamic environment.
Key Responsibilities
- Manage and maintain the COO’s calendar, including scheduling meetings, appointments, and travel arrangements
- Accurately prepare and edit correspondence, reports, presentations, and other documents
- Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items
- Play a critical role in the successful planning and execution of ?rm events, such as team gatherings, Partner meetings, and organizational retreats
- Serve as a liaison between the COO and internal departments and external partners
- Handle con?dential and sensitive information with a high level of con?dentiality and discretion especially decisions directly impacting ?rm operations
- Assist with project tracking, data collection, and compiling executive-level reports
- Support the COO in managing priorities and ensuring timely execution of key initiatives
- Organize and maintain ?les, records, and documentation for easy retrieval
- Perform general o?ce duties such as ordering supplies, processing expense reports, and managing communications
- Oversee breakroom upkeep and inventory, ensuring supplies are stocked
- Anticipate the needs of the COO and proactively address administrative and operational tasks
- Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred
- 2 years of experience in an executive or administrative support role, preferably supporting C-suite leadership
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Teams, Zoom)
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- High level of professionalism, discretion, and integrity
- Ability to work independently and manage multiple priorities with minimal supervision
- Strong problem-solving skills and attention to detail
- Strong verbal and written communication skills, and the ability and confidence to communicate with clients as well as all levels of team members from partners to associates
- Exceptional attention to detail, time management, and organizational skills
- Ability to manage multiple tasks, reevaluate priorities quickly and adapt in a fast-paced environment
- Confident problem-solver with sound judgment and a proactive mindset
- Ability to respond tactfully and professionally in high demand situations
- Team-oriented and collaborative; able to coordinate with diverse departments and levels
- Flexible options in hours and capability to work in office and remote; flexible “dress for the day” policy
- Competitive compensation, performance bonus eligibility
- Comprehensive benefits package including 401k match and parental leave
- Employee Wellness Programs
- Industry leading PTO with 3 weeks to start holidays and a full week of vacation for the week of July 4th
- Consistently growing organization, presenting opportunities to advance your career
- Tailored and funded opportunities for development, mentorship, training, industry engagement and community involvement
- Team Retreats
- Diverse work engagements
- Ability to coach and mentor junior team members
- An open-door policy in access to our leadership
- The opportunity to grow and shape the future of WebsterRogers