What are the responsibilities and job description for the Admissions Processing Assistant position at Weber State University?
Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title
Admissions Processing Assistant
Requisition Number
H02008P
Position Category
Hourly/Work Study
Campus Location
Weber State University - Ogden, UT
Hours per week
20 hours/week
Months per year
12
Alternate work schedule
Pay Grade
Salary
Hourly Pay Rate
$ 15.00
FLSA
Job Summary/Basic Function
The Admissions Office provides support to students, faculty, staff, parents, counselors and other clients in the areas of admission and residency. As one of the first departments that students will interact with, the Admissions Office prides itself on its ability to welcome all incoming students with excellent customer service.
Provide in-depth customer service to students, faculty, staff, parents and counselors that effectively meets their needs in person, over the phone and email. Many situations are unique and Admissions Processing Assistant must use knowledge of the student information system, campus functions and problem solving skills to assist individuals.
Effectively respond to incoming phone calls and check work email consistently throughout the shift.
Daily packaging and mailing of Admissions Office materials.
Recording and entry of transcripts, test scores and reports into a student information system, and other clerical duties as assigned.
This is a part-time hourly position that will continue year round. This is a M-F 4 hours/day position. There are Morning, Midday, and Afternoon shifts. The office hours are 8 AM -5 PM M-Th and 8 AM -4:30 PM F.
Provide in-depth customer service to students, faculty, staff, parents and counselors that effectively meets their needs in person, over the phone and email. Many situations are unique and Admissions Processing Assistant must use knowledge of the student information system, campus functions and problem solving skills to assist individuals.
Effectively respond to incoming phone calls and check work email consistently throughout the shift.
Daily packaging and mailing of Admissions Office materials.
Recording and entry of transcripts, test scores and reports into a student information system, and other clerical duties as assigned.
This is a part-time hourly position that will continue year round. This is a M-F 4 hours/day position. There are Morning, Midday, and Afternoon shifts. The office hours are 8 AM -5 PM M-Th and 8 AM -4:30 PM F.
Required Qualifications
High school diploma/GED
Basic computer skills
Available during shift times for office coverage
If hired, employees will be required to take FERPA training within 3 months of hire.
Basic computer skills
Available during shift times for office coverage
If hired, employees will be required to take FERPA training within 3 months of hire.
Preferred Qualifications
- Customer service experience
- Strong communication and composition skills
- Weber State knowledge and experience.
- Knowledge of Google Suite, Microsoft Office, Banner
- Reliable, detail oriented and self motivated
- Willingness to learn and respectfully receive correction
Background Check?
Yes
Posting Detail Information
Job Open Date
09/21/2026
Review Date
10/05/2026
Job Close Date
10/21/2026
Open Until Filled
No
Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/28029
Notes to Applicant
To apply, complete the online application, attach a resume and the contact information for three references. Applicants may attach a cover letter as an optional document.
If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.
The screening of applicants will begin immediately.
Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.
If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.
The screening of applicants will begin immediately.
Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.
ADA Essential Job Function
ADA Essential Job Function
Physical Activity of this position
Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.
Physical Requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time OffSalary : $15