Administrative Coordinator, G14, Risk Management

Job Summary

This position is responsible for coordinating the day-to-day administrative operations.

Major Duties

• Maintains department calendars, schedules meetings, and makes travel arrangements when necessary.
• Processes payroll records and maintains employee files and records, including attendance records.
• Prepares and submits agenda items to the Commissioners Court; prepares materials for meetings.
• Coordinates the assignment of any Internships, work-study student assignments, or county-related program participants.
• Notifies and coordinates with staff and/or committee members on possible meeting dates; schedules and prepares agendas for any meetings.
• Documents and maintains minutes of department staff meetings, when necessary.
• Establishes and maintains department files and records.
• Recommends new or revised methods to simplify record-keeping systems, reporting procedures, and department operating practices to improve workflow.
• Prepares a variety of regular and special reports.
• Composes a variety of letters, emails, and memos.
• Assists with the preparation of requests for proposals, including obtaining requested information, binding packets, and distributing materials.
• Gathers data and processes annual insurance renewals.
• Assists in the preparation of the department's annual report and annual budget requests.
• Maintains inventory of office supplies and purchases supplies as needed.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Performs any other duties as assigned.

• Knowledge of modern office practices and procedures.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment, such as a scanner, fax machine, and copier.
• Skill in oral and written communication.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

Minimum Qualifications

• Must have a high school diploma or GED from an accredited institution.
• Must have at least three ( 3 ) years of related experience.

Supplemental Information

Complexity/Scope of Work

• The work consists of related administrative and supervisory duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to coordinate the administrative functions of the department. Successful work performance contributes to the efficiency and effectiveness of department operations.

• Ascending or descending ladders, stairs, scaffolding, ramps, or poles.
• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle for County business.
• Light work that includes carrying objects up to 20 pounds.

• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.

• Must possess a valid and current Texas driver's license.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• This position is covered by Civil Service; therefore, is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.

• If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.

Webb County provides a variety of benefits available to employees.
Please visit the Risk Management website for more details.
https://www.webbcountytx.gov/RiskManagement/EmployeeBenefits/

The following list of benefits is offered only to benefits-eligible employees in Full-Time positions:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Wellness Program
• Life Insurance
• Ancillary products
• Employee Assistance Program*
• Employee Clinic*
• Vacation and sick leave
  • Accrual rates increase based on years of service
• Sixteen (16) County-observed holidays and four (4) personal holidays
• Retirement benefits (TCDRS)**

• Available to ALL employees