Executive Operations Assistant (VP)

Hiring: Full-time Executive Operations Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

🎯 Marketing Powerhouse – Offers end-to-end campaigns spanning paid ads (Meta, YouTube, TikTok), brand strategy, content systems, and automation

📈 High-Ticket & E-Commerce Focus – Serving premium clients in sales, consulting, and e-commerce who demand performance-driven results

⚙️ Systems-First Mindset – Built on automation, SOPs, and data — they use tools like GoHighLevel, Fathom, Hyros, and Zapier to stay ahead of the curve 🤝 Real & Relaxed Culture – Family-oriented, fast-paced, and anything but stuffy — this is a team that gets things done without taking themselves too seriously

🏆 High-Ownership Environment – Autonomous professionals thrive here — the founders want a true operator who says "I got you" and means it

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – With 100 outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Ops Assistant 📝

📊 Project Management & Team Coordination

📧 Email & Communication Management

🧠 Founder Support

📈 Marketing Operations & Reporting

📅 Calendar & Meeting Management

📂 Systems, SOPs & Organization

🎬 File & Content Operations

Additional Information

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How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb
  
  

📢 Why Are They Hiring an Executive Operations Assistant?

Our client is hiring an Executive Operations Assistant to step in as the operational backbone of the business—owning coordination, systems, and execution so nothing falls through the cracks. Right now, operations are heavily dependent on the founders, creating bottlenecks that limit growth and scalability. They need someone who can take full ownership of day-to-day execution, manage systems and communication, and act as a true right-hand partner—freeing up the founders to focus on strategy, creativity, and growth.

This is a high-impact role where you’ll directly influence how the business runs, scales, and succeeds. 🚀

✅Qualifications

• Must-Haves:
• 💼 Marketing Experience Required – Experience working with U.S.-based clients and campaigns
• 🧠 Highly Tech-Savvy – Comfortable with tools, automation, and learning new systems quickly
• ⚡ Proactive Operator – You don’t wait for instructions—you take ownership and solve problems
• 🗂 Strong Project Management Skills – Exceptional organization and tracking ability
• 🗣 Excellent English Communication – Clear, confident, and professional
• 🎯 Leadership Mentality – Not afraid to speak up, push back, and take charge
• Nice-to-haves:
• 🛍 Experience with e-commerce, affiliate marketing, or partnerships
• 📣 Familiarity with platforms like Shopify, Meta Ads, Google Analytics
  

Your Responsibilities Include

• 📊 Project Management & Team Coordination
• Act as the central operator across the business—bridging communication between founders and the team
• Track all projects, tasks, and deliverables to ensure deadlines are met without constant follow-up
• Maintain a clean, structured, and up-to-date workspace in Notion
• Monitor team output and proactively address bottlenecks or delays before they escalate
• 📧 Email & Communication Management
• Own and manage multiple inboxes—prioritizing, organizing, and responding where needed
• Ensure timely follow-ups after meetings, including sending files, summaries, and next steps
• Create systems for inbox organization so nothing critical is missed
• Monitor Slack and surface high-priority messages to keep the team aligned
• 🧠 Founder Support & Priority Management
• Provide clear daily updates summarizing key actions, priorities, and deadlines
• Keep founders focused by redirecting attention to high-impact tasks
• Anticipate needs and proactively solve problems before they arise
• Act as a strong operator who can respectfully push back and maintain structure
• 📈 Marketing Operations & Reporting
• Pull, organize, and interpret marketing data across multiple platforms
• Prepare concise reports and summaries for leadership before key meetings
• Track performance metrics like ad spend, revenue, and ROAS
• Ensure campaigns and backend systems are running smoothly and accurately
• 📅 Calendar & Meeting Management
• Manage a high-volume calendar—scheduling, rescheduling, and protecting focus time
• Join key internal meetings to capture notes, decisions, and action items
• Translate discussions into clear, trackable tasks for the team
• 📂 Systems, SOPs & Organization
• Build and document SOPs to improve consistency and scalability
• Turn unstructured processes (e.g., Loom recordings) into organized workflows
• Continuously improve internal systems for efficiency and clarity
• 🎬 File & Content Operations
• Manage file uploads, organization, and storage for content and media assets
• Ensure all files are properly labeled, accessible, and aligned with workflows
• 🔮 Future Growth Opportunities
• Support higher-level decision-making and operational strategy
• Step into client-facing interactions when needed
• Help onboard and mentor future team members as the company scales
  

🏡 Want to Know More About the Client?

Our client is a dynamic marketing and creative agency duo specializing in helping high-ticket sales businesses, e-commerce brands, and consulting firms scale with speed and precision. Led by two founders who are equal parts visionary and executor, they've built a growing multi-faceted operation that produces short-form video, manages high-converting paid ad campaigns across Meta, YouTube, and TikTok, and engineers brand strategy and automation systems that drive real, measurable results. Their client roster sits squarely in the premium tier — think high-converting sales funnels for high-ticket coaches and consultants, performance-driven paid ad campaigns for e-commerce stores, and brand positioning for consulting firms that need to stand out and scale fast.

The business is at a pivotal growth moment — more clients, more moving parts, and a bigger vision on the horizon. Their culture is refreshingly real: fast-paced, family-oriented, and built on radical honesty. Joining this team means stepping into a high-trust environment where your ownership, initiative, and impact are not just welcomed — they're essential. 🌟

Company Culture And Core Values

This is a fast-moving, no-nonsense team that values bold action, radical transparency, and people who show up like owners. Whether it's a tough conversation, a creative pivot, or a looming deadline — this team faces it head-on and supports each other through the chaos:

• 🗣 Radical Transparency — Honesty is non-negotiable here. Hard conversations happen early, and nothing gets swept under the rug. If you see a problem, you say so.
• 🚀 Ready, Fire, Aim — Speed and momentum beat perfect logistics every time. This team takes action first and optimizes as they go.
• 🤍 Authentic Connection — Be yourself. Share your wins, admit your losses, and show up as a real person — not a polished corporate robot.
• ✅ Accountability — If you mess up, own it. No blame-shifting, no ghost acts. Mistakes happen; hiding them doesn't.
• 🌱 Commitment to Growth — Always learning, always leveling up. This team brings fresh knowledge and new skills to the table — and they expect you to as well.
  
  

Together, this team moves fast, builds boldly, and supports each other through the chaos — because that's what great operators do. 🔥

What’s in it for you? 😏

Role

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team.
• 🚀 High-Trust Partnership – Work directly with two founders who want a true operator — not someone to babysit
• 🌱 Growth-Focused Environment – Real potential to step into a high-level leadership role, join client calls, and mentor future team members
• 🤍 Purpose-Driven Work – Be part of a business that genuinely helps clients grow and create real impact
  
  

Your next big opportunity starts here—ready to take the leap?

Perks

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  
  

Specifics

• Time
• Full-time; 8:00 AM – 5:00 PM EST
• This is a remote position so you can have the freedom to work from anywhere
  
  

• Miscellaneous
• Attire - business casual when in meetings
• Professional setup
• Clean background
• Good camera
• Good microphone
• Strong wifi

• Tech Stack
• 🧩 Must-have:
• GoHighLevel, Zapier, Notion
• ⚙️ Highly Preferred:
• Shopify, Wix, Hyros, Meta Ads, Google Analytics
• 🔧 Nice-to-have:
• Slack, LastPass, Fathom, Loom, Skool
• Compensation
• Fixed Rate $9,600 - $14,400/yr