Executive Assistant & Operations Coordinator

About the Role

We’re looking for an Executive Assistant who’s ready to jump into the fast-paced world of a growing startup.

This isn’t a traditional admin role…. It's a high-impact position that sits at the center of Cadre AI’s leadership and culture. You’ll work directly with our CEO to manage priorities, streamline communication internally and externally, and keep things running smoothly day-to-day. You’ll also collaborate closely with our Culture & Operations Lead to help make the company more connected, organized, and fun to be part of. Our previous EA worked with the CEO for 6 years and has since moved into a key strategic operations role, so this is a unique opportunity to step into a trusted seat, learn a ton quickly, and grow alongside the company.

“I’ve worked closely with our CEO for almost 6 years across two different companies, and it’s been such a rewarding experience. You learn his rhythm and style, and together you become this well-oiled machine that keeps the business running smoothly. It’s a role where you grow quickly, gain exposure to how a company operates daily, and see the direct impact of your work every single day.

In addition to that, he and the rest of the executive team have become close business mentors and friends. They have really looked out for me and my personal and professional goals and growth. This is an amazing opportunity for someone who’s hungry, curious and eager to learn, and a person that takes initiative.”

What You’ll Do

Executive Support

• Manage and organize the CEO’s email inbox - prioritize, track, and keep communication flowing.
• Coordinate a busy and constantly shifting calendar.
• Book meetings with internal and external parties for the CEO.
• Prepare meeting briefs, notes, and manage follow-ups to keep things on track.
• Track ongoing projects, deliverables, and priorities so nothing falls through the cracks.
• Handle travel logistics and day-to-day coordination

Office & Operations Support

• Partner with the leadership and culture teams to keep the office vibes fun and moving.
• Help manage receipts, expenses, and light budgeting.
• Jump into team initiatives, offsites, and events - you’re the person who makes sure it all comes together.
• Spot opportunities to improve workflows and bring new ideas to the table.

What We’re Looking For

• A great communicator - you are clear, thoughtful, and confident in all settings and at every table.
• Scrappy and resourceful - you figure things out quickly and love solving problems.
• Tech-savvy - fluent in Google Workspace, Slack, AI tools and eager to learn new ones.
• Proactive and adaptable - you anticipate needs and pivot easily in a fast-moving environment.
• Dependable - trusted with sensitive information and details.
• Super organized - you live for Clickup checklists, clarity, and efficiency.

Why This Role is Great

• You’ll have a front-row seat to how a company scales, working directly with the CEO and leadership team.
• You’ll be part of a tight-knit team that values collaboration, creativity, and getting things done.
• You’ll have growth potential in your role - whether deepening your EA craft or growing into operations or strategy (like our last EA did!).
• You’ll get to make an impact every single day - helping shape how the business runs and how the team works together.

Success in This Role Looks Like

• The business runs and operates smoothly like clockwork… inbox, meetings, and projects all streamlined.
• You’ve built trust through reliability, communication, and initiative.
• You’re the connector who helps the company run smoothly and keeps everyone aligned.
• You help maintain a culture that feels innovative, scrappy, organized, positive, and forward-moving.