What are the responsibilities and job description for the Executive Assistant Operations position at The Swann School of Protocol?
We are seeking a highly organized, detail-oriented Executive Operations Assistant to support the daily operations, communications, and content workflow for Lifestyle & Etiquette expert and author. This is a part-time hybrid role ideal for someone who enjoys administrative work, systems, communication, and helping a fast-moving business run smoothly.
KEY RESPONSIBILITIES
Monday: Remote
Tuesday: In office
Thursday:
12 hours per week total.
IDEAL QUALIFICATIONS
KEY RESPONSIBILITIES
- Track weekly priorities and maintain simple systems for tasks and deadlines
- Organize digital files, Google Photos, screenshots, and assets into weekly content folders
- Draft and send follow-up emails to event contacts, clients, and potential speaking leads
- Assist with scheduling, calendar organization, and meeting preparation
- Provide general administrative support, including light research, document organization, and project coordination
- Attend weekly Monday meeting (remote) to set priorities for the week
- Work in-office Tuesday and Thursday on follow-ups, organization, and project tasks
Monday: Remote
Tuesday: In office
Thursday:
12 hours per week total.
IDEAL QUALIFICATIONS
- Strong organizational and communication skills
- Experience with Google Workspace
- Experience with CRM (Examples: Asana, Slack, ClickUp, Monday.com.)
- Experience with Marketing (Examples: Constant Contact, Mailchimp, ActiveCampaign, HubSpot.)
- Experience with Team Project or Task Tools (Examples: Asana, Slack, ClickUp, Monday.com.)
- Proactive, reliable, and detail-focused
- Experience supporting executives, operations, admin, or digital organization is a plus
- Ability to work with discretion and maintain confidentiality