Project Manager

We are seeking a highly organized and analytical Project Management Specialist to support project tracking, reporting, budgeting, and cross-functional coordination. This position will focus heavily on the administrative, financial, and data analysis side of project management, ensuring project information is accurate, current, and effectively communicated across teams.

The ideal candidate will have strong experience creating reports and dashboards, tracking project progress and financial metrics, managing budgets and purchase orders, maintaining data in Salesforce, and coordinating across multiple departments and stakeholders.

While the projects may support telecommunications and fiber infrastructure initiatives, direct OSP or telecommunications experience is not required. The primary focus of this role is project controls, reporting, financial tracking, data management, and cross-functional coordination rather than field construction management.

Key Responsibilities

• Create, maintain, and enhance reports, dashboards, and project trackers used to monitor project progress, financial performance, milestones, and deliverables.
• Track project status, budgets, costs, schedules, and key performance metrics to ensure accurate and timely reporting.
• Maintain and update project information within Salesforce and internal/manual tracking systems.
• Manage and track budget requests, purchase orders, internal service orders, project closeout activities, and other project-related financial documentation.
• Partner with finance, operations, project management, procurement, and other internal departments to ensure projects remain on track.
• Coordinate across multiple business units and stakeholders to obtain project updates, resolve outstanding items, and drive deliverables to completion.
• Analyze project data and identify discrepancies, risks, trends, or outstanding actions requiring follow-up.
• Prepare recurring and ad hoc reports for project teams and leadership.
• Verify, organize, and maintain accurate project documentation and records.
• Assist with project forecasting, budgeting, cost tracking, and financial reconciliation.
• Support procurement activities, including tracking equipment, materials, purchase orders, and project-related expenses.
• Assist with bid processes, budget requirements, and associated tracking.
• Facilitate communication between internal teams, external vendors, customers, and other project stakeholders as needed.
• Support the planning and implementation of infrastructure and fiber connectivity projects while ensuring alignment with approved budgets, schedules, and project requirements.
• Provide administrative and operational support throughout the project lifecycle, from initiation through project closeout.
• Help improve reporting, tracking, and operational processes to increase visibility and efficiency across projects.

Qualifications

• Bachelor’s degree preferred.
• Strong experience in project coordination, project controls, operations, data analysis, financial tracking, or project management support.
• Demonstrated experience creating and maintaining reports, dashboards, trackers, and project metrics.
• Strong experience with budget tracking, financial reporting, purchase orders, forecasting, and/or project cost management.
• Experience using Salesforce for project, operational, financial, or customer data tracking strongly preferred.
• Advanced proficiency with Microsoft Excel, including experience organizing and analyzing large amounts of project or financial data.
• Strong analytical skills with the ability to identify trends, discrepancies, risks, and outstanding action items.
• Proven ability to coordinate across multiple departments, stakeholders, and business functions.
• Ability to manage multiple projects, deadlines, priorities, and deliverables simultaneously.
• Strong organizational skills and attention to detail, particularly when working with project and financial data.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment while maintaining consistent communication with project stakeholders.
• Experience supporting telecommunications, fiber, OSP, construction, infrastructure, or other capital projects is a plus, but not required.

Preferred Experience

• Salesforce reporting and project tracking
• Dashboard and KPI development
• Project budgeting and financial tracking
• Purchase order and procurement tracking
• Project forecasting and cost reconciliation
• Cross-functional project coordination
• Project documentation and closeout
• Infrastructure, telecommunications, fiber, or construction project exposure

WAVSYS is a national solutions company offering contract, permanent and turnkey staffing solutions by leveraging its international network of 20 offices covering USA, Canada, and the UK.