Office Coordinator

Responsibilities:

Office Administration:

• Greets visitors kindly and pleasantly while handling inquiries and directs them to the appropriate person(s) according to needs.
• Routes incoming mail, faxes and deliveries; handles outgoing mail, special deliveries and courier services including FedEx services.
• Manages all conference room schedules and “hoteling” desk schedules. Assesses office layout and efficiencies, provides suggestions for improvements, and creates a warm, friendly office environment.
• Interfaces with the IT team to ensure office technology is functional and operates all office technology such as copiers, phone systems, WIFI and A/V equipment, including projectors, LCD connections and AppleTV.
• Orders and maintains office supplies; arranges for equipment maintenance, janitorial servicing schedules.
• Orders and maintains food and beverage requirements for conference rooms, break room supplies and catering for executive meetings.
• Ensures a clean appearance of our corporate office space and common areas.
• Assists with creating and maintaining up-to-date office seating charts.
• Assists with event planning and management as needed.
• Other duties as assigned.

Qualifications:

• High school diploma or GED required.
• Bachelor's degree in human resources, business, organizational development or other related field plus five (5) years of related experience; OR nine (9) years of direct related experience.
• Strong understanding of early career development strategies and best practices.
• Excellent project management skills with the ability to establish priorities, work independently under tight deadlines, manage multiple projects simultaneously and proceed with objectives with limited supervision.
• Exceptional interpersonal and written/verbal communication skills with a high level of professional intelligence to influence and collaborate across all levels of the organization.
• Detail oriented and extremely organized.  
• Must possess excellent analytical, judgment and decision-making skills with the ability to adapt to change.
• Desire to implement structures/systems to increase efficiency, organization, and transparency.
• Cooperative team player with the ability to both lead and follow.
• Self-assured, reliant, and confident; endures pressure and change with grace.
• Experience planning all details associated with board meetings, customer meetings or other complex events/parties.
• Ability to handle ambiguity and anticipate and quickly react to changes in a fast-paced environment.
• High energy individual with strong work ethic; self-motivated.
• Expectation of complete confidentiality on all business matters.
• Proficient at Microsoft Office Suite. 
• May be required to work outside of normal business hours on occasion.
• Ability to lift 20 pounds