What are the responsibilities and job description for the Accounting Clerk position at Wauseon Machine?
Brief Description
Core Responsibilities:
Qualifications:
Core Responsibilities:
- Invoicing customers by reviewing and verifying pack list information and milestone approvals, then submitting using the appropriate delivery system for that customer.
- Review and record deposits from the bank into the ERP by scanning physical checks and verifying remittances for ach payments.
- Responsible for accounts receivable collection through contacting customers, reviewing customer terms, research issues and routing appropriately.
- Resolve unbilled items through collaboration with team members.
- Assisting in new customer set up through running credit reports, collecting sales tax forms, and coordinating an assigned credit limit with the Controller.
- Create approved supplier profile(s) within software databases and ensure contact information, payment terms, payment method, and other pertinent information is current and accurate.
- Perform a three-way match of purchase orders, good receipts, and invoices to ensure vendor delivery and price of goods/services being rendered are complete and accurate.
- Review, verify, and process invoices related to raw materials, equipment, and indirect manufacturing supplies in accordance with company policies.
- Validate general ledger expense codes and cost center allocations are categorized correctly for all purchased items before posting invoices.
- Request and ensure proper approvals are received for invoices without purchase orders per our LOA.
- Coordinate payment runs (checks, ACH, and wires) to meet vendor terms and cash flow requirements.
- Respond to vendor inquiries and resolve any discrepancies in a timely and professional manner.
- Reconcile vendor statements, monitor aging reports, and investigate/research any discrepancies.
- Collaborate with procurement, receiving, and other departments to resolve issues such as price discrepancies and confirming delivery of goods.
- Support internal and external audits with invoice and payment documentation.
Qualifications:
- High school diploma or associate’s degree in related field (preferred).
- Minimum two years’ experience with accounts receivable.
- Minimum two years’ experience in a professional environment.
- Proficient in MS Word, Excel, PowerPoint, Microsoft 365, and Microsoft Teams.
- Strong organizational skills and attention to detail.
- Excellent time management skills.
- Ability to work collaboratively with colleagues and at times independently based on the work requirements.
- Excellent verbal and written communication skills.