Accounts Payable Supervisor

GENERAL JOB OVERVIEW

The Accounts Payable Supervisor is a full-time, salaried position responsible for overseeing the daily operations of the accounts payable function. This role ensures accurate, timely, and compliant processing of invoices and vendor payments while supervising AP staff, maintaining internal controls, and supporting month-end close and audit activities.

DUTIES AND RESPONSIBILITIES

· Supervise and manage daily accounts payable operations, including invoice processing, payment cycles, vendor maintenance, and reconciliations

· Lead, train, schedule, and evaluate accounts payable staff; provide ongoing coaching and performance feedback

· Review and approve invoices, expense reports, and payment batches for accuracy, authorization, and policy compliance

· Ensure timely execution of weekly, bi-weekly, or monthly payment runs

· Establish and maintain internal controls to prevent errors, duplicate payments, and fraud

· Resolve escalated vendor issues, discrepancies, and internal inquiries

· Reconcile accounts payable subledger to the general ledger and assist with month-end and year-end close

· Support external and internal audits by preparing documentation and responding to inquiries

· Oversee compliance with tax reporting requirements, including W-9 collection and 1099 processing

· Identify opportunities for process improvement, automation, and efficiency enhancements

· Collaborate with purchasing, operations, and finance teams to streamline workflows and resolve issues

· Ensure compliance with company policies, accounting standards, and applicable laws and regulations

Supervisory Responsibilities

· Direct supervision of Accounts Payable Clerks and/or Specialists

· Responsible for assigning work, monitoring performance, training, and professional development

REQUIRED QUALIFICATIONS

· Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred

· 3–5 years of progressive accounts payable experience

· Prior supervisory or lead experience required

Knowledge, Skills, and Abilities:

· Strong knowledge of accounts payable processes and internal controls

· Proficiency with accounting and ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or similar)

· Advanced Microsoft Excel skills

· High attention to detail and accuracy

· Strong organizational, analytical, and problem-solving skills

· Excellent written and verbal communication skills

· Ability to manage multiple priorities and meet deadlines in a fast-paced environment

· Ability to handle sensitive and confidential information with discretion

Work Schedule & Expectations

· Full-time salaried position; hours may vary based on business needs

· Occasional extended hours may be required during month-end, year-end close, or audits

WORK ENVIRONMENT

· Office, moderate noise.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person