What are the responsibilities and job description for the Stewardship Coordinator, Foundation position at Washington Hospital?
Job Description
Division: Washington Health Foundation
Job Title: Stewardship Coordinator
Job Code: 19E
The Stewardship Coordinator (Part-Time) is responsible for leading a
comprehensive donor stewardship program that strengthens
relaꢀonships, promotes donor retenꢀon, and communicates the impact
of giving in meaningful and personalized ways. This role manages the
creaꢀon of stewardship strategies, tools, and experiences, including the
annual Top Hat Gala, that demonstrate impact and ensure donors feel
valued, informed, and
Posiꢀon Summary
connected to the organizaꢀon leading to increased levels of giving.
This is a part-ꢀme posiꢀon with the opportunity to grow into a full-ꢀme
role as the Foundaꢀon’s stewardship program conꢀnues to expand.
Reports to: Development Director, Washington Health Foundaꢀon
Works Closely With: Execuꢀve Director, Major Giꢁ Officers, Development
Officer, Hospital Leadership, Board Members & Volunteers
Statement of
Accountability
Educaꢀon
Qualificaꢀons
Educaꢀon
Bachelor’s degree or equivalent year for year experience in
communicaꢀons, public relaꢀons, markeꢀng, nonprofit
management, healthcare administraꢀon, or related field required
Licensure
Work Experience
Work Experience
Skills/computer/ specific
Required: 5-7 years of experience in donor relaꢀons, stewardship,
events, communicaꢀons, or development support
Preferred: Experience in healthcare philanthropy or major giꢁs
stewardship
technical
Other qualificaꢀons,
miscellaneous
Specify if qualificaꢀons are
required or preferred
Skills / Computer / Technical
Strong wriꢂen and verbal communicaꢀon skills
Event planning and project management experience
Strong aꢂenꢀon to detail and follow-through
Ability to manage mulꢀple projects and deadlines
Strong experience tracking moves management and events in
donor databases (Blackbaud Raiser's Edge preferred)
Proficiency with Microsoꢁ Office
Experience with design and communicaꢀons tools such as Canva
and Constant Contact preferred
Other Qualificaꢀons
Strong interpersonal skills and donor-centric mindset
High degree of professionalism, discreꢀon, and confidenꢀality
Ability to work independently and collaboraꢀvely
Comfort interfacing with senior leadership, physicians, Board
members and major donors
2000 Mowry Avenue
Fremont, CA 94538
510.797.1111
www.washingtonhealth.com
Essenꢀal Job Responsibiliꢀes
Achieving Results
Key Components: assess, plan,
evaluate, demonstrate
iniꢀaꢀve, quality of work,
producꢀvity
Partner with Development team to design and implement donor-
centric experiences throughout the donor lifecycle that strengthen
relaꢀonships and inspire giving
Plan and execute donor engagement events, graꢀtude moments,
behind-the-scenes tours, physician engagements, and small bespoke
experiences
Engage a select porꢃolio of corporate donors through annual or Top
Hat event sponsorships
Draꢁ thoughꢃul donor communicaꢀons, impact updates, invitaꢀons,
and recogniꢀon materials
Demonstrates Skill
Key Components: competency,
job knowledge, organizaꢀonal
skills, analyꢀcal skill,
management of informaꢀon,
employee & paꢀent safety
Maintain stewardship plans, engagement notes, and touchpoints in
the donor database, ensuring strategy aligns with donor intent and
Foundaꢀon policies
Track stewardship acꢀviꢀes and outcomes in the database to support
donor retenꢀon and engagement strategies
Conduct prospect research and analysis to support donor
engagement strategies, ensuring all informaꢀon is handled with
the highest level of confidenꢀality and used thoughꢃully to
inform respecꢃul, personalized, and effecꢀve donor interacꢀons
Manage logisꢀcs for small and large-scale events, including
donor recepꢀons, physician talks, culꢀvaꢀon gatherings, and
the Annual Top Hat Gala
Planning &
Coordinaꢀng
Key Components: delegates,
decision making, problem
solving, management of
resources
Support volunteer and Board engagement related to
stewardship acꢀviꢀes
Assist in donor recogniꢀon efforts, including donor displays,
impact reporꢀng and other celebraꢀons
Represent the Washington Health Foundaꢀon & Washington Health
with warmth, discreꢀon, and professionalism
Professionalism
Key Components:
dependability, interpersonal
skills, teamwork, paꢀent first
ethic, customer service,
communicaꢀon skills,
punctuality/aꢂendance,
recepꢀveness to criꢀcism,
judgment, confidenꢀality
Maintain donor confidenꢀality and adhere to HIPAA and Foundaꢀon
policies
Build strong collaboraꢀve relaꢀonships across the Foundaꢀon and
Hospital
Demonstrate responsiveness, reliability, and strong judgment
2000 Mowry Avenue
Fremont, CA 94538
510.797.1111
www.washingtonhealth.com
Idenꢀfy opportuniꢀes to enhance the donor stewardship experience
Improving the
Organizaꢀon
Recommend improvements to stewardship processes and donor
engagement strategies
Key Components:
performance improvement,
quality iniꢀaꢀves
Support conꢀnuous improvement of donor recogniꢀon and
engagement efforts
Parꢀcipate in professional development related to donor
engagement, stewardship best pracꢀces, and healthcare
philanthropy
Self-Development
Key Components: maintain
license/cerꢀficaꢀon, educaꢀon
and training
Adhere to HIPAA, IRS regulaꢀons related to charitable giving,
Hospital policies, and Foundaꢀon policies
Regulatory Compliance
Key Components: JCAHO, Title
22, OIG, HIPAA, State/Federal
laws, hospital policies
Support ethical fundraising standards and donor rights
This job descripꢀon describes the general nature and level of work
performed. It is not intended to be an exhausꢀve list of all responsibiliꢀes.
Other duꢀes may be required as assigned. Occasional evening or
weekend work may be required to support Foundaꢀon events.
Note
Prepared by:
Approved by:
Title:
Title:
Date:
Date:
Date:
Sarah Gemski
Executive Director
4/16/2026
Personnel Office Review:
Revised Date:
2000 Mowry Avenue
Fremont, CA 94538
510.797.1111
www.washingtonhealth.com
Physical Requirements
Job Code# ____
Job Title Stewardship Coordinator_________
1. Physical Acꢀviꢀes – General descripꢀon. Show average ꢀme (0 – 8 hours) per workday.
a. Siꢄng:
None/minimal (0-1)
None/minimal (0-1)
None/minimal (0-1)
None/minimal (0-1)
None/minimal (0-1)
Occasional (1-2)
Occasional (1-2)
Occasional (1-2)
Occasional (1-2)
Occasional (1-2)
Frequent (3-4)
Frequent (3-4)
Frequent (3-4)
Frequent (3-4)
Frequent (3-4)
Conꢀnuous (5 Hrs)
Conꢀnuous (5 Hrs)
Conꢀnuous (5 Hrs)
Conꢀnuous (5 Hrs)
Conꢀnuous (5 Hrs) crawl:
b. Walking:
c. Standing:
d. Bending:
e. Squat, kneel,
2. Weight liꢁed / force exerted. Show average ꢀme (0 – 8 hours) per workday:
a. 0 -15 lbs. (light):
b. 15 - 50 lbs. (med):
None/minimal (0-1)
None/minimal (0-1)
None/minimal (0-1)
Pushing/Pulling
Occasional (1-2)
Occasional (1-2)
Occasional (1-2)
Frequent (3-4)
Frequent (3-4)
Frequent (3-4)
Conꢀnuous (5 Hrs)
Conꢀnuous (5 Hrs)
Conꢀnuous (5 Hrs)
c.
50 lbs. (heavy):
d. Describe type of acꢀvity:
Reaching above shoulder level
Liꢁing
Carrying.
e. Details of heaviest item/acꢀvity:
3. Repeꢀꢀve use of hands. Show average (0 – 8 hours) / workday:
a. Both hands:
b. Dominant only:
c. Dexterity:
None/minimal (0-1)
None/minimal (0-1)
Simple grasping
Occasional (1-2)
Occasional (1-2)
Power grasping
Frequent (3-4)
Frequent (3-4)
Fine manipulaꢀon.
Conꢀnuous (5 Hrs)
Conꢀnuous (5 Hrs))
Describe any special acꢀvity:
4. Repeꢀꢀve use of feet (other than walking/standing), i.e. foot control. Show average ꢀme (0 – 8 hours) workday:
a. Right Leꢁ Both None/minimal (0-1) Occasional (1-2) Frequent (3-4) Conꢀnuous (5 Hrs)
Describe any special acꢀvity:
5. Vision requirements.
a.
No Special Requirements
d.
e.
Color Vision (ability to idenꢀfy and disꢀnguish colors)
Peripheral Vision (ability to observe up/down or leꢁ/right while
eyes are fixed on a given point)
Depth Percepꢀon (three-dimensional vision; ability to judge
distances and spaꢀal relaꢀonships)
b.
c.
Close Vision (clear vision at 20 inches/ less)
Distance Vision (clear at 20 feet or more)
f.
Describe any special vision requirement:
6. Hearing requirements.
a.
b.
No Special Requirements
Ability to hear alarms on equipment
c.
d.
Ability to hear paꢀent call
Ability to hear communicaꢀons/instrucꢀons from staff or public
Describe any special hearing requirement:
7. Work Environment - This job requires exposure to the following environmental condiꢀons:
a.
b.
c.
Blood or body fluids
e.
f.
g.
h.
Toxic or causꢀc chemicals
Outdoor weather condiꢀons
Extreme cold (non-weather)
Extreme heat (non-weather)
i.
j.
k.
Electrical shock risk.
Risk of radiaꢀon
Vibraꢀon
Wet, humid conditions (non-weather)
Work near moving mechanical parts
Fumes or airborne parꢀcles
d.
l. Noise level for work environment is:
Very Quiet
Quiet
Moderate
Loud
Very Loud
2000 Mowry Avenue
Fremont, CA 94538
510.797.1111
www.washingtonhealth.com
Job Hazard Analysis
Department: ___________________
Job Code #: ____
Hazards Which May Be Encountered
Injury
Methods To Prevent Injuries
Lifting Objects/Patients
Back Injuries
Understand A&P of back, causes of back pain, preventive approaches, use of aids when
lifting.
Hernias
Preventive measures when lifting and use aids when lifting.
Avoid undue speed. Use handrails. Clean up spills immediately.
Slip/Trip/Falls
Contusions, Sprains,
Strains
Fires & Natural Disasters
Burns & All Types of
Injuries
Recognize possible causes of fires. Smoking materials, faulty equipment. Employees
should educate patients. Compressed gasses are flammable & under pressure so must be
handled with care. Workers need to be familiar with disaster plans and know exit routes.
Electrical Hazards
Assaults
Shocks & Burns
Be aware of unsafe equipment and appliances. Attend electrical safety classes and seek
assistance if any unsafe areas are noted.
Minor Injury to Death
Employees need to be cognizant to potential dangers to ensure safety. Awareness of
existing security measures and defensive behavior can protect employee from assaults.
Needles & Sharps
Obstacles & Broken Objects
Cuts, Punctures,
Lacerations
Sharps should be discarded in designated containers. Employees should exam & handle
soiled linens & similar items as if they contained hazardous items.
Abrasions, Contusions,
and Lacerations
Arrange furniture to allow free movement about the room. Keep doors & drawers closed
when not in use. Clean/discard broken objects properly (i.e. broken glass should be swept
up - not picked up with fingers).
Possible Exposures to Infections
Hepatitis/Tuberculosis/Cytomegalovirus/Varicella/AIDS/Her
pes/Staph Infections, Lice/Scabies/Rubeola
Infection
Use Infection Control procedures as defined in Infection Control manual. These include
handwashing, protective clothing, knowing the risks. Label linens and wastes properly.
Possible exposure to acids & other chemicals used within Refer to MSDS's
the hospital
Employees should follow procedures as explained in their department Hazardous Material
training and refer to MSDS's before using/handling any chemical. Follow procedures and
do not use any chemical without proper labeling.
2000 Mowry Avenue
Fremont, CA 94538
510.797.1111
www.washingtonhealth.com
Hazards Which May Be Encountered
Injury
Methods To Prevent Injuries
Latex
Dermatitis to death
Alert supervisor if you feel that you are allergic to latex materials. Use non-latex gloves for
sterile procedures.
Soaps, Detergents, Cleaning Solutions
Ergonomic Problems
Dermatitis
Follow Departmental procedures. Protective clothing is available if Dept. is unable to
substitute agents that do not cause dermatitis.
Wide Variety of
Body mechanics, positioning of equipment/furniture, and repetitive actions can cause
Musculoskeletal nervous employees to experience a variety of physical problems. Employees should follow safe
disorders
body mechanics as described in hospital education. Employees are encouraged to seek
assistance from their supervisor if they feel a task is causing them to experience physical
problems. Work site evaluation may be indicated and this should be discussed with
manager.
Possible Chemical Exposure
Refer to MSDS's
Sterility, Cancer,
Employees work with a variety of chemicals within the lab setting. Employees receive
training upon hire and also are expected to review the Chemical Safety Plan yearly.
Employees are expected to follow safe working procedures as instructed.
Possible exposure to radiation
When appropriate, employees should wear film badges (they are monitored routinely) and
Shortened Life Expectancy use lead aprons, gloves, or shields. Identify and appropriately manage radiation therapy
patients and their secretions.
Possible Exposure to Chemotherapeutic Agents
Exposure to Video Display Terminals
Refer to MSDS's
Employees involved in preparation or administration of chemotherapy drugs have
potential for exposure. Employees must undergo training in their department and should
follow procedures as directed.
Eye strain & stress in
addition to ergonomic
complaints
It is unknown if significant visual dysfunction results from long-term use of VDT's.
Problems may be controlled with control of lighting and glare, the color contrast, and
workers should have adequately corrected vision. Employees should seek assistance from
their supervisor if they feel VDT is causing problems for them.
2000 Mowry Avenue
Fremont, CA 94538
510.797.1111
www.washingtonhealth.com