Guidance Secretary

WARREN COUNTY PUBLIC SCHOOLS
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JOB TITLE: Guidance Secretary
JOB CLASS CODE: 7764

CLASSIFIED/CERTIFIED: Classified
REPORTS TO: Principal/Supervisor/Designee
SALARY SCHEDULE: 120
FLSA STATUS: Non-exempt

REQUIRED QUALIFICATIONS
High school diploma or G.E.D. Certificate
Demonstrate and/or develop skills to operate office and educational equipment and a minimum of two
years of increasingly responsible secretarial and clerical experience

DESIRED QUALIFICATIONS
Demonstrates knowledge of computer operations and functions
Has knowledge of basic record keeping techniques
Has experience in a diverse workplace

SCOPE OF RESPONSIBILITIES
To assure the smooth and efficient operation of the guidance office to support a variety of services and
ensure a positive impact on guidance and overall school program.

PERFORMANCE RESPONSIBILITIES & EVALUATION CRITERIA
Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine
administrative details and general clerical tasks; type, file and transcribe or compose letters,
memoranda, documents, correspondence and bulletins as directed.
Assist with office activities and communications related to assigned school or program activities;
assure the compliance with District policies and time lines; take and relay messages and information
Maintain, prepare and generate a variety of reports
Greet visitors and answer phone calls; answer questions, provide information or direct individual to
appropriate department or District employee; open, sort and distribute mail and other written
communications
Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
Work independently with little direction
Perform research, compute and compile information and prepare statistical reports
Read, interpret, apply and explain rules, regulations, policies and procedures
Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters,
memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.

Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff,
students, parents and the public
Provide information over the phone or in personal contacts with parents, students or school personnel
as appropriate; route calls to appropriate personnel as necessary
Operate a variety of office machines, including a microcomputer or computer terminal, typewriter,
copiers and calculator
Communicate effectively both orally and in writing
Perform secretarial duties
Perform related duties as assigned
Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine
administrative details and general clerical tasks; type, file and transcribe or compose letters,
memoranda, documents, correspondence and bulletins as directed.
Assist with office activities and communications related to assigned school or program activities;
assure the compliance with District policies and time lines; take and relay messages and information

PHYSICAL DEMANDS
The work is performed while sitting, standing or walking. The work requires the use of hands for
simple grasping and fine manipulations. The work at times requires bending, squatting, crawling,
climbing, reaching, with the ability to lift, carry, push or pull light weights. The work also requires the
ability to communicate effectively using speech, vision and hearing.

TERMS OF EMPLOYMENT
Number of days worked will be determined by the current school calendar adopted by the Warren
County Board of Education. Salary shall be commensurate with adopted classified personnel salary
schedule. Leave accrual will be as stated in Board Policy.

EVALUATION
Performance of this job will be evaluated in accordance with the provision of Warren County Board of
Education policy on evaluation of classified/certified personnel. Evaluations will be conducted by the
assigned Principal or Supervisor.