Legal Document Coordinator/Word Processor

Description

About the Position

Warner Norcross Judd is seeking a Word Processorto join our legal support team in Grand Rapids. The Word Processor provides comprehensive document production, formatting, editing, transcription, and administrative support services to attorneys, timekeepers, and administrative staff within the Firm. The ideal candidate will have exceptional attention to detail, strong organizational and technical skills, and the ability to manage multiple priorities in a fast-paced professional environment. All while maintaining a high level of confidentiality and client service.

Responsibilities

About the Opportunity

• Prepare, revise, format, and finalize legal and business documents including correspondence, pleadings, agreements, contracts, spreadsheets, presentations, reports, and other materials.
• Process document edits using track changes, compare documents, and document management systems.
• Convert documents between multiple file formats while preserving formatting and accuracy.
• Create and maintain templates consistent with firm branding and document standards.
• Perform proofreading and quality control checks for grammar, punctuation, formatting consistency, and completeness.
• Transcribe dictated material and handwritten edits as needed.
• Prioritize and manage multiple work requests while meeting established deadlines and service expectations.
• Communicate proactively with attorneys, timekeepers, and staff regarding work status, deadlines, and clarification of assignments.
• Troubleshoot and resolve basic document formatting, software, and printing issues.
• Maintain confidentiality of client and firm information.
• Troubleshoot basic document formatting and software-related issues.
• Provide excellent customer service and communicate effectively regarding assignment status and deadlines.
• Maintain knowledge of firm procedures, document standards, and software updates.
• Support special projects and additional administrative tasks assigned.
  
  

The above list is not intended to be all inclusive but provides a general framework for the position. Other related responsibilities will arise from time-to-time and be assigned to department members.

Competencies

• Analytical and Problem Solving Skills
• Strong Attention to Detail
• Customer Service Driven
• Strong Verbal and Written Communication Skills
• Flexibility
• Following Directions
• Planning and Organization
• Ability to Prioritize Competing Deadlines in a Fast-Paced Environment
• Team Collaboration
• Time Management
• Results-oriented mindset
• Advanced Typing, Proofreading, and Editing Skills
• Organizational Skills
  
  

About You

Experience, Education and Training

• High school diploma or equivalent required.
• Associate degree, business training, or legal administrative coursework preferred.
• Word processing, legal administrative, or document production experience preferred.
• Advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, and Outlook.
• Strong knowledge of document formatting with styles, tables of contents, tables of authorities, and legal document preparation.
• Experience with document management systems and PDF editing software preferred.
• Law firm or professional services experience strongly preferred.
  
  

The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office.

About Warner

Warner is a full-service corporate law firm with 230 attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit www.wnj.com, follow us on X @WNJLLP or connect on LinkedIn or Facebook.

About Our Benefits

• Comprehensive medical, dental, and vision insurance plans
• Firm-provided life insurance and disability coverage
• 401k with employer contribution or match depending on plan design
• Generous PTO and leave policies
• Firm holidays
• Remote work flexibility
• Wellness program
• Employee assistance program
• Professional development opportunities
  
  

About Our Culture

Warner’s cultural motto is “Fun, Pride Profit...in that Order”. We build A Better Partnership through:

• Lockstep Compensation - Our compensation model encourages teamwork and distinguishes us from our competitors. Partner and associate salaries are set based upon seniority, not total hours worked, encouraging client legal projects to be routed to the most knowledgeable person in the firm. Our team approach to compensation yields better legal representation for our clients and lays the foundation for a fun culture without internal financial competition. We have a team atmosphere where people like working together and supporting each other.
• Diversity – At Warner, we take an “all in” approach to DEI – engaging people at all levels of the firm to lead and participate on DEI committees and initiatives. This ensures a broad base of support from team members truly invested in leading the charge. It’s because of their time and efforts we are as successful as we are – and that success radiates throughout the whole firm. Our DEI work has become not only the right thing to do, but more importantly, what our people want to do.
• Careers – Our culture of balanced personal and professional lifestyle allows us to maintain a 94% attorney retention rate. Attorneys throughout Michigan, the region and beyond are choosing Warner as their forever home – and because of our dedicated focus on living balanced lives, our attorneys’ families are fully supporting these important decisions.
• Community – Warner’s time-honored community engagement initiatives include financial contributions to 150 nonprofits, scholarships and paid time off for all firm members to engage in community initiatives that are meaningful to them
  
  

Closing Statement

Warner hires top talent at every point in our organization. We are seeking dedicated professionals with diverse backgrounds who strive to support the firm and its goals. Our collegial culture attracts people with diverse skills and backgrounds who are dedicated to teamwork and client service.