Payroll Coordinator

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Job Title: Payroll Coordinator

Position Summary:

The Payroll Coordinator is responsible for overseeing the daily and weekly payroll operations for freelance crew members. This role ensures that all payroll data is accurate, reconciled, and submitted in accordance with company policies and deadlines. In addition to payroll processing, the position supports crew onboarding, profile management, and resolution of payroll-related issues.

This role provides payroll support for productions including:

• NHL Regular Season and Stanley Cup Playoffs
• Big 12 and Big East Basketball
• MLB Regular Season and Postseason
• NCAA March Madness
• Big 12 Football
• Bleacher Report Productions

Key Responsibilities:

• Prepare and submit freelance crew payroll accurately and on schedule.
• Ensure payroll approvers reconcile and submit data within required timelines.
• Audit payroll batches and resolve discrepancies.
• Maintain and update crew profiles, including positions, rates, and personal details.
• Manage crew databases and provide system access credentials.
• Communicate payroll deadlines and requirements to departments.
• Troubleshoot and resolve payroll issues using scheduling and payroll systems.
• Process payroll data between scheduling and payroll platforms.
• Support onboarding of new hires and creation of work orders.

Daily Tasks:

• Create and update crew profiles with accurate contact, rate, and role information.
• Generate work orders in the scheduling system.
• Track and confirm crew time entries.
• Respond to crew inquiries regarding payroll and system access.

Weekly Payroll Workflow:

• Send time entry deadline reminders to schedulers.
• Create payroll batch and prepare audit reports.
• Distribute payroll notifications.
• Send final payroll deadline reminders.
• Submit final payroll batch.
• Review and adjust error reports in Workday.
• Confirm accuracy and completion of work orders from Talent Managers, Production, and Crewers.

Additional Duties:

• Serve as backup for payroll processing and time entry tasks.
• Assist with onboarding, profile creation, and work order maintenance.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.