What are the responsibilities and job description for the Payroll Coordinator position at GlassesUSA?
About GlassesUSA.com
GlassesUSA.com is a leading online retailer of eyewear, including prescription glasses, sunglasses, and contact lenses. The group’s optical lab and fulfillment center is located near Atlanta, Georgia.
As part of our U.S. expansion, we are seeking a Payroll Coordinator to manage site-level payroll operations and provide administrative and HR coordination support at our Clayton facility.
Role Overview
This on-site position plays a key role in ensuring accuracy, compliance, and efficiency in all payroll processes while maintaining clear, organized employee documentation. The Payroll Coordinator will manage multiple payroll cycles, support onboarding and offboarding procedures, and assist in maintaining HR and financial data accuracy across systems.
The role requires a high level of attention to detail, integrity, and discretion, as well as the ability to collaborate effectively with both the finance and HR teams.
Key Responsibilities
Payroll Coordination (Core)
- Process payroll and ensure compliance with local, state, and federal regulations (including FLSA).
- Collect, verify, and input employee timesheets and attendance data.
- Maintain payroll and employee records in TriNet and internal systems.
- Respond to employee inquiries related to payroll, benefits, and company policies.
- Support accurate payroll reporting and reconciliations in collaboration with Finance.
Administrative & HR Coordination
- Prepare employment contracts, amendments, and other HR-related documents.
- Coordinate new hire onboarding, including documentation, system setup, and orientation.
- Handle offboarding processes, including exit documentation and final payments.
- Maintain employee records and ensure data accuracy across HR systems.
- Collaborate with Finance and HR to support smooth daily operations.
- Assist in implementing HR policies and procedures as directed.
Requirements
- Bachelor’s degree or equivalent experience in Business, Accounting, Finance, or a related field.
- Minimum of 2–3 years of experience in payroll or HR/finance coordination, preferably in an operational environment.
- Knowledge of payroll compliance and familiarity with HRIS systems (TriNet preferred).
- Excellent organizational, analytical, and communication skills.
- Strong attention to detail and a high level of confidentiality when handling sensitive information.
- Ability to work independently, manage multiple priorities, and meet deadlines.
Why This Role Is Critical
This role ensures payroll and employee documentation are managed accurately, legally, and efficiently—supporting compliance, employee satisfaction, and the seamless operation of our Clayton, GA facility as GlassesUSA.com continues to grow its U.S. presence.
Location: Clayton, Georgia (On-site) — Reporting to the General Manager