Accounting Assistant

We’re looking for a detail-oriented Accounting Assistant to join our team. In this role, you’ll support daily accounting operations, including Accounts Receivable, Accounts Payable, and Purchase Order processing. You’ll also assist with maintaining company licenses and managing sales tax exemptions.

Key Responsibilities

• Maintain accurate Accounts Receivable ledger.
• Process daily deposits, ACH transactions, and wire transfers.
• Follow up on delinquent accounts via phone, email, and weekly statements.
• Issue credit card or ACH refunds as needed.
• Process vendor invoices and credit memos; retrieve invoices from vendor portals when required.
• Handle purchase order drop shipments and ensure timely invoicing to customers.
• Monitor and manage the accounting department email inbox.
• Process customer credit applications and communicate decisions.
• Manage sales tax exemption records and renew business/tax licenses annually.
• Oversee credit card chargeback process.
• Cross-train to provide backup for other accounting functions.
• Perform additional tasks as assigned by the Controller.