Accounting Specialist

Department: Accounting / Finance

Job Type: Full-Time

Salary: $50,000 – $60,000 per year

We are seeking a detail-oriented Accounting Specialist to support our accounting operations. This role is responsible for high-volume accounts payable processing, vendor management, financial recordkeeping, and administrative accounting support.

The ideal candidate is organized, analytical, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

Accounts Payable

• Process a high volume of vendor invoices accurately and on time
• Code and enter invoices into the accounting system with proper approvals and GL coding
• Resolve invoice discrepancies and maintain organized AP records
  
  
  

Vendor Management

• Serve as the primary point of contact for vendor inquiries and payment status updates
• Onboard new vendors, including collecting W-9 forms and verifying payment information
• Maintain accurate vendor records within the accounting system
  
  
  

1099 Administration

• Track 1099-eligible vendor payments throughout the year
• Prepare and file annual 1099-MISC and 1099-NEC forms in compliance with IRS deadlines
• Coordinate with vendors to obtain or update W-9 information
  
  
  

Utility & Financial Tracking

• Track and manage utility accounts across company locations
• Monitor billing activity and escalate discrepancies when necessary
  
  
  

Financing Program Administration

• Manage ongoing administration of the company’s in-house financing program
• Monitor payments, follow up on payment issues, and respond to customer inquiries
• Maintain accurate records for all financing accounts
  
  
  

Refund Processing

• Process damage deposit refunds and other approved refunds in accordance with company policy
• Maintain refund logs and supporting documentation
  
  
  

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• 2–3 years of accounts payable or general accounting experience required
• Experience with high-volume invoice processing preferred
• Prior experience preparing and filing 1099 forms required
  
  
  

Technical Skills

• Proficiency with Sage Intacct required
• Strong experience with Google Workspace, especially Google Sheets (VLOOKUP/XLOOKUP, pivot tables)
• Experience with Ramp or similar spend management platforms preferred
• Ability to reconcile financial data across multiple systems
  
  
  

Work Environment

• Office-based role with extended periods of computer work
• Occasional extended hours during month-end, year-end, or 1099 filing periods
• Ability to lift office materials up to 15 lbs.
  
  
  

Compensation

$50,000 – $60,000 per year, depending on experience

Benefits

• 85% Employer-Subsidized Medical Insurance, plus Dental & Vision coverage
• 401(k) plan with a 4% company match
• Flexible PTO