Corporate Front Desk Reception and Office Coordinator

Walser Automotive Group, a leading automotive retailer with a dynamic corporate office of 175 employees, is seeking a highly professional and organized Front Desk Administrative Assistant. This role is the face and voice of our corporate headquarters—responsible for providing a welcoming environment for guests, supporting internal staff, and ensuring the front office and common areas operate seamlessly. Daily responsibilities include managing phone and email communication, coordinating with vendors and OEM representatives, and overseeing administrative and office support functions. Successful applicants will have 1-3 years hospitality experience to ensure efficient ordering, tracking and maintenance of all office supplies par and backstock.

Compensation: $22.00-$25.00/hr

Key Responsibilities:

Front Desk & Guest Relations:

• Warm, courteous and professional greeting of all visitors, vendors, and OEM representatives
• Maintain visitor logs and issue guest badges in compliance with company policies
• Manage all incoming phone calls and direct them appropriately
• Monitor and respond to general inquiry emails and internal communication
• Coordinate meeting room schedules and ensure rooms are clean and equipped for use
• Support Marketing through customer database updates

Administrative Support:

• Maintain and update SharePoint Resource Center for Front Desk as needed
• Draft, format, and edit documents using Microsoft Word
• Create and update presentations in PowerPoint for internal meetings
• Manage data and spreadsheets using Microsoft Excel
• Schedule appointments, meetings, and conference calls using Microsoft Outlook
• Assist departments with printing, copying, binding and document preparation as needed
• Support departmental catering as requested

Office Management:

• Maintain inventory of office and break room supplies, and place orders as needed
• Oversee the cleanliness and organization of the coffee and break area including coffee machine restock and cleaning of machine
• Ensure all amenities (snacks, beverages, utensils, etc.) are stocked and maintained
• Liaise with building maintenance and vendors for office repairs and services
• Support company events, meetings, and special projects as assigned
• Manage daily incoming and outgoing mail, FedEx, UPS, and other package deliveries

Building-Wide Employee Support:

• Provide front-line support for all 175 employees in the building regarding visitor arrivals, phone inquiries, and delivery notifications
• Notification of incoming packages, interoffice mail, and other deliveries to the appropriate departments or personnel promptly
• Relay important office-wide announcements and information to staff via email or other communication channels, as directed by leadership
• Serve as a central point of contact for general employee questions related to office operations, guest logistics, and shared resources
• Maintain awareness of building activities to provide timely assistance or coordination as needed

Required Skills & Qualifications:

• High school diploma or equivalent experience required; Associate's or Bachelor's degree preferred
• 2 years of experience in an administrative, receptionist, or office assistant role
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Professional appearance and demeanor with strong customer service orientation
• Ability to multitask, prioritize, and manage time effectively
• Highly organized with keen attention to detail
• Comfortable in a fast-paced corporate environment with frequent external guests

Work Environment:

• Onsite position at our corporate office
• Standard business hours: Monday–Friday, 7:30 AM – 4:30 PM
• Office environment with frequent interaction with employees and external visitors

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Walser Automotive is an Equal Opportunity Employer and values diversity in the workplace. We offer a collaborative team environment, competitive salary, and benefits package.