Payroll Specialist

Job Title: Payroll Specialist

Wage/Hour Status: Nonexempt

Reports to: Payroll & Benefits Coordinator

Pay Grade:  Para / Clerical PG 7

Dept./School: Business Office 

Work Days Scheduled: 226

Fund: General/Local

PRIMARY PURPOSE:  Prepare payroll for the district, including related reports and deposits.  Work under supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.

Qualifications:

High School Diploma; Bachelor’s degree, preferred 

Special Knowledge/Skills:

• Knowledge of Skyward software, preferred
• Knowledge of basic payroll accounting procedures
• Knowledge of payroll related account codes as established by the TEA FASRG
• Ability to maintain accurate and auditable records
• Effective organizational, communication, and interpersonal skills
• Ability to clearly communicate payroll principles to employees in understandable terms, both in written and verbal form
• Knowledge of the Affordable Care Act in relationship to payroll and its reporting requirements
• Proficiency in typing, keyboarding, calculator (10-key touch), and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Proficiency in Microsoft Excel/Google Sheets
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Bilingual, preferred

Experience:

• Three years of payroll accounting experience

MAJOR RESPONSIBILITIES AND DUTIES:

Payroll Accounting

1. Prepare accurate district payroll for distribution to employees following established procedures.
2. Receive and audit time sheets and determine dock and/or donated days for all district employees.
3. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
4. Balance payroll earnings and deductions with the assistance of Employee Benefits Administrator.
5. Provide information to the Business Office to initiate related transfers of funds and deposits.
6. Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

1. Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information. 

Records and Reports

1. Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll records, government reports and service records.
2. Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Workers’ Compensation Commission, and any other required reporting entity.

Other

1. Work cooperatively and communicate effectively with the human resource department, principals, campus and department secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.
2. Maintain confidentiality of information.
3. Follow District safety protocols and emergency procedures.
4. Serve as a backup to the Benefits Department as needed to serve the employees of the district.

General Employee Requirements:

• Quality of Work – complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.     
• Quantity of Work – demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
• Work Habits – display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned. 
• Communication – communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
• Dependability – adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
• Cooperation – work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly. 
• Initiative – seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
• Adaptability – adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement. 
• Judgment – effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action. 
• Attendance – attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted. 
• Punctuality – arrive to work and depart from work according to department and district requirements.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting, occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds) 

Environment: May work prolonged or irregular hours; Districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Salary : $24 - $33