Accountant

Job Title: Accountant - Operations                   
Wage/Hour Status: Exempt/At-Will   *Bond Funded
Reports To: Chief Officer of Operations & Facilities    
Pay Grade/Days: 102 / 226
Dept./School: Operations                                                   
Date Revised:  May 2023  
Primary Purpose:    
Perform professional accounting work involving compilation, consolidation, analysis and reporting of financial data. Coordinate and monitor the financial accounting and performance of the bond program and capital projects for the Operations Department.
 
Qualifications:            
Major Responsibilities and Duties:

1. Maintain a current working knowledge of school board policy, administrative regulations, and other legal requirements that relate to school finance and accounting as set forth in the TEA FASRG, the U.S. Office of Management and Budget guidelines, and other oversight agencies/organizations.
2. Supervise the operations of the Construction department as related to all accounting and accounts payable functions and assume responsibility for the accuracy of transactions processed, records maintained and reports generated by the Construction Department and other related activities.
3. Maintain complete records for all construction projects, ensuring all budgets are current.
4. Approve construction project payments, verify retainage and payment amount, and enter electronic transfers for construction fund payments.
5. Maintain comprehensive multi-year accounting for all bond fund expenditures providing for the illustration of detailed expenditures by bond issue for each capital improvement project.
6. Provide information to contractors regarding status of payments and contracts.
7. Prepare and present comprehensive reports on all bond proceeds, interest income, encumbrances and expenditures.
8. Track purchases, delivery, acceptance, and payment of all F.F.E. (furniture, fixtures and equipment) related to bond projects.
9. Serve as administrator and trainer for the Project Management Software System (PMIS) utilized by the Construction and Maintenance Departments. Provide training for District employees as well as contractors, consultants and vendors.
10. Reconcile the PMIS records with Accounting (TEAMS) at a minimum of once per month.
11. Validate all payment and performance bonds and provide results to Chief of Operations & Facilities.
12. Assist accounting in reconciling areas of cash management within the general ledger.
13. Prepare periodic reports on major improvements and new construction, as well as special financial reports as requested by the administration or Board of Trustees.
14. Assist all Operations departments with process improvements related to in-district efforts.
15. Supervise the preparation of monthly reports on major improvement and new construction expenditures, as indicated.
16. Assist the District’s third party auditor by providing information and access to construction and capital improvement records as necessary.
17. Oversee accounts payable process for construction, capital projects and follow up on submitted invoices to ensure prompt payment of all vendors.
18. Provide training and general oversight of paraprofessional personnel assigned to the Operations department to include work assignments. Communicate district policies and procedures to staff.
19. Coordinate data processing services for the Operations department and resolve data entry problems, as required.
20. Assemble contracts and prepare for Chief of Operations & Facilities approval, legal review, and Superintendent’s signature.
21. Establish and maintain positive attitudes that promote cooperation between staff members and lend support to the goals of the district.
22. Perform other duties as assigned.

 
Supervisory Responsibilities:  None
Equipment used: Personal computer, district data management system, scanning devices, printer, copier, and fax machine.
 
Mental Demands/Physical Demands/Environmental Factors:
Administrative office environment; fast paced with frequent interruptions; multiple, simultaneous deadlines; frequent extended days, prolonged or irregular hours; people intensive; maintain emotional control under stress.  Sitting, standing, walking, stooping, bending, and reaching. Recurring physical activity, repetitive hand motions; prolonged use of computer. 
 
   

 
Non Discrimination Statement
 
The Waco Independent School District is an equal opportunity educational provider and employer who does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information or non-proficiency in English language skills in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act; and school board policy not to discriminate in such a manner.
 
For information about your rights or complaints regarding compliance with the nondiscrimination requirements of Title IX, please email titleixcoordinator@wacoisd.org or contact Waco ISD Assistant Superintendent of Human Resources at 254-755-9410 or Assistant Superintendent for Student Services and Support at 254-755-9417. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact the Waco ISD Assistant Superintendent of Human Resources at 254-755-9410.  For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 of the Rehabilitation Act of 1973, as amended, contact Waco ISD Special Education Executive Director at 254-755-9569 or write to P.O. Box 27, Waco, TX, 76703.