WFM Vision Clinic Program Coordinator (3524)

Key Responsibilities 

• Coordinate program activities of the WFM Vision Clinic 

• Coordinate and ensure scheduling of patient appointments 

• Coordinate with clinicians and school staff 

• Manage patient records in compliance with HIPAA regulations 

• Supervise program workflows and maintain inventory 

• Ensure adherence to organizational policies, Vision Center processes and procedures, and applicable federal and state regulations 

• Perform other duties as assigned by the supervisor 

Compliance Requirements 

The Program Coordinator must comply with all relevant laws and policies, including HIPAA confidentiality rules, FLSA wage and hour provisions, Texas employment regulations, and OSHA safety standards. WFM will maintain compliance with all applicable employment laws. 

Confidentiality 

Strict confidentiality of all patient, student, and organizational information is required during and after employment. 

Agreement Terms 

This is a temporary, approximately one-year role. Employment is contingent upon successful completion of background checks, verification of work eligibility (Form I-9), and any additional credentialing requirements. Either party may terminate employment at any time. Upon separation, all earned wages will be paid in accordance with the Texas Payday Law. 

Physical and Mental Requirements 

• Visual and auditory accuracy 

• Shift length – variable (may exceed 8 hours) 

• Indoor setting 

• Continuous use of computers 

• Long periods of sitting 

• Frequent use of telephone 

• Continuous repetitive grasping and manipulation of both hands 

• Continuous conversational communication 

• Occasional reaching, walking, squatting, bending, kneeling, twisting and climbing 

• Occasionally carrying, lifting, pushing and pulling of up to 25 lbs. 

• Occasionally working in confined, noisy, dusty areas 

• Frequent use of personal car 

• Understand/carry out simple/detailed, oral/written instructions 

• Memorize and retain instructions 

• Read and interpret detailed specifications 

WFM Vision Clinic Program Coordinator - Temporary 

Reports To: Director of Clinical Services 

Supervision: WFM Vision Center Optometrist 

EDUCATION & EXPERIENCE:  Bachelor’s degree in Social Work, Public Health, Health Administration, or related field.  Demonstrated knowledge of how social and physical environments influence health. Minimum two years of experience working in a healthcare setting. 

Position Summary 

The Program Coordinator will oversee the daily administrative operations of the WFM Vision Clinic under a temporary, one-year agreement. This role ensures smooth clinic workflow, compliance with organizational and regulatory standards, and effective coordination between clinicians, school staff, and patients. 

Scope of Employment 

This is a temporary position beginning January 12, 2026, and continuing through December 31, 2026. Employment is at-will, meaning either party may terminate the relationship at any time, with or without cause or notice, consistent with Texas law. The Program Coordinator will work up to 30 hours per week, generally Monday through Thursday, aligned with the Waco ISD (WISD) calendar. Work hours may vary based on school closures, patient demand, or operational needs. See employment agreement for full employment agreement.