What are the responsibilities and job description for the SharePoint Online Permission Attestation Workflow Specialist position at W3Global?
Job Title: SharePoint Online Permission Attestation Workflow Specialist
Location: Burbank, CA (Onsite from day one)
Duration: 12 Month
Job Overview: We are seeking a proactive and technically skilled SharePoint Online Permission Attestation Workflow Specialist to design, implement, and manage automated workflows that ensure accurate and secure permission reviews across SharePoint Online sites. This role is critical for maintaining compliance, reducing risk, and supporting governance initiatives through automated attestation processes.
Key Responsibilities
Location: Burbank, CA (Onsite from day one)
Duration: 12 Month
Job Overview: We are seeking a proactive and technically skilled SharePoint Online Permission Attestation Workflow Specialist to design, implement, and manage automated workflows that ensure accurate and secure permission reviews across SharePoint Online sites. This role is critical for maintaining compliance, reducing risk, and supporting governance initiatives through automated attestation processes.
Key Responsibilities
- Design and implement permission attestation workflows using SharePoint Online, Power Automate, and PowerApps.
- Configure workflows to trigger periodic reviews of site permissions, ownership, and sharing settings by designated site owners or administrators.
- Develop secure document libraries and SharePoint lists to log attestation responses, track acknowledgements, and manage audit trails.
- Use elevated permissions and App Steps to ensure workflows can access and modify permission settings securely.
- Automate notifications and reminders for pending attestation tasks, including escalation for overdue responses.
- Integrate approval processes that allow users to "Attest" or "Deny" permissions, with follow up actions based on responses.
- Collaborate with compliance, IT security, and governance teams to align workflows with organizational policies.
- Monitor workflow performance, troubleshoot issues, and optimize for scalability and reliability.
- Generate reports and dashboards using Power BI to visualize attestation status and permission trends.
- Bachelor's degree in information systems, Computer Science, or related field.
- 3 years of experience in SharePoint Online administration and workflow development.
- Strong proficiency in Power Automate, PowerApps, and SharePoint Designer.
- Experience with permission management, site lifecycle governance, and attestation workflows.
- Familiarity with XML based permission requests and App Step configuration for elevated access.
- Excellent problem solving and communication skills.
- Ability to manage sensitive data and ensure compliance with internal and external regulations.
- Experience with Microsoft 365 compliance and governance tools.
- Knowledge of regulatory frameworks such as GDPR, HIPAA, or ISO 27001.
- Certification in Microsoft Power Platform or SharePoint Administration.
- Experience in legal, healthcare, or financial services environments.