What are the responsibilities and job description for the Senior Project Manager – Trade Shows & Events position at W3Global?
Title: Senior Project Manager - Trade Shows & Events
Location: Las Vegas, NV (On-site)
Employment Type: Full-time
Job Summary
We are seeking an experienced and dynamic Senior Project Manager - Trade Shows & Events to join our team in Las Vegas, NV (On-site). This full-time leadership role is ideal for a proven project manager with deep expertise in trade show exhibits, events, experiential marketing, or specialty fabrication. As the central point of accountability, you will manage projects end-to-end - from client discovery and design collaboration through fabrication, logistics, installation, and dismantle - ensuring flawless execution for world-class clients.
This role requires a balance of strategic leadership, operational oversight, and client-facing excellence. You will work closely with creative, design, production, logistics, and finance teams while managing vendors, labor resources, and budgets. The Senior Project Manager will be directly responsible for profitability, scheduling, and client satisfaction, while also mentoring junior staff and supporting the company's long-term growth strategy.
For the right candidate, this role offers a clear pathway to future executive leadership, with the opportunity to grow into the COO position as the company scales.
Key Responsibilities
If you are a results-driven project leader with a passion for delivering exceptional trade show and event experiences, we'd love to hear from you. Please submit your resume and cover letter highlighting your relevant project management experience and why you are an ideal fit for this role.
Location: Las Vegas, NV (On-site)
Employment Type: Full-time
Job Summary
We are seeking an experienced and dynamic Senior Project Manager - Trade Shows & Events to join our team in Las Vegas, NV (On-site). This full-time leadership role is ideal for a proven project manager with deep expertise in trade show exhibits, events, experiential marketing, or specialty fabrication. As the central point of accountability, you will manage projects end-to-end - from client discovery and design collaboration through fabrication, logistics, installation, and dismantle - ensuring flawless execution for world-class clients.
This role requires a balance of strategic leadership, operational oversight, and client-facing excellence. You will work closely with creative, design, production, logistics, and finance teams while managing vendors, labor resources, and budgets. The Senior Project Manager will be directly responsible for profitability, scheduling, and client satisfaction, while also mentoring junior staff and supporting the company's long-term growth strategy.
For the right candidate, this role offers a clear pathway to future executive leadership, with the opportunity to grow into the COO position as the company scales.
Key Responsibilities
- Lead initial discovery calls with new and existing clients to define project objectives.
- Collaborate with clients and the creative design team to conceptualize unique trade show exhibits and branded environments.
- Oversee projects from concept through fabrication, logistics, installation, and dismantle.
- Review proposals to ensure all client requirements are fully captured and addressed.
- Estimate and manage project costs, including labor, materials, rentals, fabrication, and vendor services, ensuring profitability.
- Develop and maintain detailed project schedules, ensuring all milestones and deadlines are met.
- Partner with internal teams (sales, design, graphics, production, warehouse, logistics, and finance) to ensure seamless execution.
- Source, negotiate, and manage vendors and subcontractors for fabrication and installation.
- Utilize ERP systems and project scheduling tools to track costs, timelines, and project reporting.
- Lead and mentor project staff, contractors, and vendors to build a high-performing, collaborative team.
- Ensure strict adherence to quality standards and safety compliance.
- Manage project closeout processes, ensuring clients receive a complete and professional handoff.
- 8-10 years of project management experience in trade show exhibits, events, experiential marketing, or specialty fabrication.
- Proven success managing large-scale, deadline-driven projects for high-profile clients.
- Strong expertise in budgeting, estimating, vendor management, and workforce planning.
- Proficiency with ERP systems, scheduling, and project management tools.
- Exceptional communication, negotiation, and client-facing presentation skills.
- Bachelor's degree in Project Management, Business Administration, Design, or related field (Master's preferred).
- Strong leadership style - strategic thinker with hands-on problem-solving ability.
- PMP certification or Six Sigma experience.
- Knowledge of automation, digital fabrication, or advanced manufacturing.
- Experience scaling processes and teams in a high-growth company.
- Lead impactful projects for major global brands in trade shows and events.
- Be a key player in company growth, with a direct path to future executive leadership (COO).
- Work in a creative, collaborative, and high-energy environment.
- Competitive salary performance-based incentives.
- Career growth and professional development opportunities.
If you are a results-driven project leader with a passion for delivering exceptional trade show and event experiences, we'd love to hear from you. Please submit your resume and cover letter highlighting your relevant project management experience and why you are an ideal fit for this role.
