What are the responsibilities and job description for the Sales Coordinator position at W3Global?
About Client,
Our Client is a global apparel design & manufacturing partner helping brands launch and scale culture-driven products. We support emerging labels, enterprise retailers, and globally recognized brands with world-class design, development, and production infrastructure.
Our team sits at the intersection of creativity, operations, and global supply chain execution - enabling brands to move faster and grow smarter.
The Role
We are seeking a highly organized and detail-driven Sales Coordinator to support our Sales and Account teams.
This role acts as the operational engine behind revenue, ensuring proposals, quotes, orders, and production timelines are accurate, timely, and client-ready.
You will work cross-functionally with Sales, Operations, Production, and Accounting to ensure seamless execution from initial opportunity through delivery.
This role is ideal for someone who thrives in structure, enjoys supporting deal flow, and wants to grow into an Account Manager or Sales leadership role.
How You'll Impact The Business
The Sales Coordinator partners closely with Business Development Managers (BDMs) and Account Managers to keep opportunities moving and ensure flawless execution.
Key ResponsibilitiesSales & Opportunity Support
This Role Offers a Clear Path Toward
You'll play a critical role in helping brands bring products to market while supporting a high-performing sales team. If you love structure, problem-solving, and being the engine behind successful deals - this role is for you.
Our Client is a global apparel design & manufacturing partner helping brands launch and scale culture-driven products. We support emerging labels, enterprise retailers, and globally recognized brands with world-class design, development, and production infrastructure.
Our team sits at the intersection of creativity, operations, and global supply chain execution - enabling brands to move faster and grow smarter.
The Role
We are seeking a highly organized and detail-driven Sales Coordinator to support our Sales and Account teams.
This role acts as the operational engine behind revenue, ensuring proposals, quotes, orders, and production timelines are accurate, timely, and client-ready.
You will work cross-functionally with Sales, Operations, Production, and Accounting to ensure seamless execution from initial opportunity through delivery.
This role is ideal for someone who thrives in structure, enjoys supporting deal flow, and wants to grow into an Account Manager or Sales leadership role.
How You'll Impact The Business
The Sales Coordinator partners closely with Business Development Managers (BDMs) and Account Managers to keep opportunities moving and ensure flawless execution.
Key ResponsibilitiesSales & Opportunity Support
- Support sales team following demos and discovery calls by organizing project details and next steps
- Translate sales notes into actionable internal requests and workflows
- Assist in preparing client-ready proposals and pricing materials
- Gather supplier quotes and pricing details
- Prepare pricing spreadsheets and cost breakdowns
- Provide inventory availability, MOQs, and lead time data
- Coordinate sample shipments and tracking
- Work with Operations to provide clear production timelines and approval milestones
- Submit artwork and mockup requests based on sales notes
- Coordinate revisions and ensure deliverables meet client expectations
- Escale complex requests to design/sales teams when needed
- Submit orders upon receipt of purchase orders and required details
- Issue sales confirmations for client communication
- Coordinate with production and operations to track approvals and timelines
- Provide ongoing updates on estimated ship dates and milestones
- Coordinate UPCs, labeling, ticketing, and finishing requirements
- Ensure artwork, packaging, and finishing details are documented correctly
- Maintain accuracy of SKUs, descriptions, and product details
- Work with Operations and Production teams to relay updates and approval deadlines
- Track key milestones and flag risks proactively
- Provide invoices to sales teams for client distribution
- Coordinate with Accounting on overages, shortages, and adjustments
- Experience in sales support, production coordination, or account coordination
- Strong organizational and workflow management skills
- Ability to manage multiple moving parts with precision
- Comfortable working cross-functionally across departments
- Strong Excel/Google Sheets skills
- Familiarity with Slack, ClickUp, or project management tools
- Apparel or promotional product industry experience is a plus
- Detail-obsessed and process-driven
- Calm under pressure and deadline-focused
- Proactive communicator who prevents issues before they arise
- Commercially aware and supportive of revenue growth
- Team player who thrives in a fast-paced environment
- Monday-Friday, 8:00 AM - 5:00 PM
- In-office role based in Phoenix, Arizona
This Role Offers a Clear Path Toward
- Account Manager
- Sales Operations
- Business Development Support
- Production & Project Management
You'll play a critical role in helping brands bring products to market while supporting a high-performing sales team. If you love structure, problem-solving, and being the engine behind successful deals - this role is for you.